Office Services Assistant

Position Summary: At Witherite Law Group, putting people first is at the heart of everything we do. We believe expertise matters, but more importantly, so does integrity. Join us in our commitment to excellence and client- focused service, where integrity always guides our actions. As an Office Services Assistant, you'll play a pivotal role in ensuring the cleanliness and organization of office facilities and services and creating a welcoming atmosphere. Be part of a dynamic environment where your enthusiasm and dedication contribute to our success story. If you're passionate about delivering exceptional service and being an integral part of a forward-thinking legal team that values people, expertise, and integrity, we invite you to explore the opportunities with us at Witherite Law Group.

Key Responsibilities

• Provide a welcoming and professional atmosphere for employees, clients, and visitors.
• Respond promptly to requests and inquiries, always demonstrating a helpful and courteous attitude.
• Perform daily cleaning tasks such as dusting, and sanitizing all common areas including reception, kitchen, meeting rooms, and restrooms.
• Ensure that all cleaning supplies are adequately stocked, and equipment is well-maintained.
• Conduct daily inspections to identify and report maintenance issues, such as faulty equipment, lighting problems, or safety hazards.
• Coordinate with external vendors or contractors for repairs and maintenance services as needed.
• Assist with setting up and arranging furniture, equipment, and supplies for meetings, events, or office reconfigurations.
• Foster a cooperative and supportive team atmosphere contributing to a positive work environment.
• Maintain designated areas, ensuring cleanliness, organization, and adequate supplies across various spaces including reception, conference rooms, break rooms, restrooms, and lobby areas.
• Take charge of office supply orders and maintain a well-stocked supply closet, including breakroom essentials, ensuring seamless office operations.
• Assist in setting up and maintaining conference rooms, contributing to a professional and organized environment for meetings and events.
• Ensure that First Aid Kits are always stocked.
• Demonstrate unwavering commitment to the team, consistently going above and beyond expectations to support colleagues and operations.
  
  

Qualifications

• Effective verbal communication and customer service skills.
• Minimum of 2 years of housekeeping experience.
• Previous experience working for a plaintiff’s personal injury law firm a plus.
• Excellent organizational skills, outstanding attention to detail, and multi-tasking abilities.
• Professional appearance and behavior.
• A positive attitude toward clients and co-workers is essential.
• Working knowledge of O365 software such as Word and Excel
• Proven reliability and commitment to exceptional service.
• Ability to thrive in a dynamic, fast-paced environment.
  
  

Education Requirements

High School diploma or GED

Physical Requirements

• Office environment with normal business hours necessary to satisfactorily perform job functions.
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).
  
  

Disclaimer: Please note that this job description is subject to change with or without prior notice, and that reasonable accommodation may be requested to perform the essential functions of the job.