What are the responsibilities and job description for the Production Coordinator CA - Global Music Industry Leader position at WIT Recruiting?
Physical Supply Chain & Product Operations Coordinator
This opportunity is with a client of Andiamo, supporting a leading organization within the music, entertainment, and consumer products industry. This team is responsible for bringing physical music products to market, overseeing the end-to-end supply chain for vinyl records, CDs, collectible releases, and other physical merchandise distributed to retailers and fans worldwide.
About The Opportunity
If you are passionate about music, physical products, and the process of turning creative concepts into tangible items that reach consumers around the globe, this role offers a unique opportunity to sit at the intersection of entertainment, manufacturing, logistics, and operations.
You will play a critical role in managing the lifecycle of physical product releases, helping coordinate manufacturing, inventory planning, shipping logistics, distribution timelines, and partner communications. From initial production planning through retail delivery, you will help ensure products launch successfully and arrive where they need to be, on time and with precision.
This position is ideal for someone who thrives in fast-paced environments, enjoys working with both creative and operational stakeholders, and can balance multiple high-priority projects while maintaining exceptional attention to detail.
What You'll Do
Physical Product Launch & Distribution Management
Required Qualifications
This role offers a rare opportunity to be directly involved in bringing physical music products to market. You'll gain exposure to every stage of the product lifecycle, collaborate with professionals across entertainment and supply chain functions, and help ensure that artists' creative visions become real-world products enjoyed by fans around the globe.
About WIT Recruiting
WIT Recruiting provides services for contract staffing, permanent placement, dedicated recruitment (RPO), and customized recruiting events.
Empowering Teams, Elevating Talent
WIT Recruiting is a Women Impact Tech vertical dedicated to building high-performing teams across all industries and talent pools. As the recruiting arm of WIT, we leverage our proven expertise in recruiting to deliver exceptional talent solutions (without the limits of traditional pipelines).
#WITRecruiting
This opportunity is with a client of Andiamo, supporting a leading organization within the music, entertainment, and consumer products industry. This team is responsible for bringing physical music products to market, overseeing the end-to-end supply chain for vinyl records, CDs, collectible releases, and other physical merchandise distributed to retailers and fans worldwide.
About The Opportunity
If you are passionate about music, physical products, and the process of turning creative concepts into tangible items that reach consumers around the globe, this role offers a unique opportunity to sit at the intersection of entertainment, manufacturing, logistics, and operations.
You will play a critical role in managing the lifecycle of physical product releases, helping coordinate manufacturing, inventory planning, shipping logistics, distribution timelines, and partner communications. From initial production planning through retail delivery, you will help ensure products launch successfully and arrive where they need to be, on time and with precision.
This position is ideal for someone who thrives in fast-paced environments, enjoys working with both creative and operational stakeholders, and can balance multiple high-priority projects while maintaining exceptional attention to detail.
What You'll Do
Physical Product Launch & Distribution Management
- Coordinate the end-to-end execution of physical product releases, ensuring seamless movement from manufacturing through distribution and retail availability.
- Manage project timelines and operational milestones for vinyl records, CDs, specialty products, and other physical media releases.
- Track production schedules, inventory availability, shipping timelines, and fulfillment activities to ensure successful launches.
- Monitor product movement throughout the supply chain and proactively identify potential risks or delays.
- Partner with internal teams and external vendors to ensure products reach the marketplace efficiently and accurately.
- Support physical supply chain operations by coordinating manufacturing, inventory, warehousing, transportation, and distribution activities.
- Manage shipping logistics and operational communications across multiple stakeholders.
- Maintain visibility into inventory positions, production status, and fulfillment performance.
- Collaborate with distribution, operations, and logistics partners to resolve issues and maintain smooth product flow.
- Help optimize processes and workflows that improve efficiency across the physical product lifecycle.
- Serve as a key operational contact for label partners, artist teams, manufacturing vendors, and distribution stakeholders.
- Prepare and distribute clear, professional communications regarding product timelines, shipment status, launch updates, and operational milestones.
- Work closely with creative teams while maintaining accountability to business deadlines and production requirements.
- Build strong relationships across cross-functional teams to ensure alignment and execution excellence.
- Track and maintain operational data across multiple platforms and systems.
- Generate reports related to inventory, product status, manufacturing schedules, and distribution performance.
- Leverage operational insights to identify risks, improve planning accuracy, and support decision-making.
- Maintain accurate records and documentation throughout the product lifecycle.
Required Qualifications
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple projects simultaneously in a deadline-driven environment.
- Excellent verbal and written communication skills.
- Comfortable working with both creative stakeholders and operational teams.
- Ability to learn new systems, tools, and processes quickly.
- Strong problem-solving skills and a proactive approach to issue resolution.
- Proficiency with Microsoft Office Suite, including Excel.
- Experience using Airtable, SAP, ERP systems, or similar business platforms is highly desirable.
- Familiarity with AI productivity tools such as ChatGPT or similar technologies.
- Experience within music, entertainment, consumer products, merchandising, manufacturing, logistics, supply chain, or production operations.
- Previous work supporting physical product creation, production, or distribution.
- Experience at a record label, artist management organization, music distributor, merchandise company, or related entertainment business.
- Exposure to inventory management, manufacturing coordination, or product operations.
- Personal passion for music, vinyl culture, collectibles, or physical media.
- Highly detail-oriented and organized.
- Able to operate effectively under pressure and manage large volumes of information.
- Comfortable driving accountability and keeping projects moving forward.
- Professional communicator capable of balancing creative relationships with business priorities.
- Self-motivated, adaptable, and eager to learn.
- Strong sense of ownership and follow-through.
- Hybrid work environment with occasional onsite collaboration based on team and business needs.
- Candidates must reside within a reasonable commuting distance of the office.
- Opportunity to work alongside teams involved in physical music distribution, manufacturing, logistics, artist services, and product operations.
This role offers a rare opportunity to be directly involved in bringing physical music products to market. You'll gain exposure to every stage of the product lifecycle, collaborate with professionals across entertainment and supply chain functions, and help ensure that artists' creative visions become real-world products enjoyed by fans around the globe.
About WIT Recruiting
WIT Recruiting provides services for contract staffing, permanent placement, dedicated recruitment (RPO), and customized recruiting events.
Empowering Teams, Elevating Talent
WIT Recruiting is a Women Impact Tech vertical dedicated to building high-performing teams across all industries and talent pools. As the recruiting arm of WIT, we leverage our proven expertise in recruiting to deliver exceptional talent solutions (without the limits of traditional pipelines).
#WITRecruiting