ACCOUNTS PAYABLE CLERK Job Details | HHC

Health and Hospital Corporation is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Health and Hospital Corporation also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at: hrmail@hhcorp.org.

Job Role Summary

Performs various clerical and bookkeeping tasks relative to payment of vendors for goods and services received. Performs accounts payable functions as directed by the Accounts Payable Supervisor.

Essential Duties

Ensures that all purchase order and direct payment forms are in order and enters the invoices or credit memos received from the USPS or retrieved from the general AP email, into SAP/S4 for approval by the department managers.
Prepares payment proposal and gives it to Sr. AP Clerk or Supervisor to process the payment run.
Prepares necessary paperwork for purchase order changes and obtains necessary signatures before submitting them to the Purchasing department.
Communicates by phone, email, and occasionally in person acting in a professional manner, with vendors and other departments regarding discrepancies in payments, invoices, receiving copies, etc.
Maintains filing systems in accordance with AP procedures; processes incoming mail, and matches invoices, and receiving documents, with correct purchase orders.
Maintains confidentiality of vendor information.

Associated Job Duties

Participates in public health emergency preparedness exercises and in the response to public health emergencies, as directed;

Participates in a minimum of two H.O.P.E. events totaling a minimum of eight (8) hours annually;

Other duties as assigned.

Qualifications

Education/Experience:
Completion of high school diploma, GED, or equivalent experience
Prior experience with bookkeeping, accounting, or accounts payable work is preferred.
Experience with computerized input is preferred.

Knowledge, Skills & Abilities

Accuracy and skill operating a 10-key calculator, and computer keyboard and mouse.
Knowledge of accounts payable procedures, office procedures, filing systems, and effective communication techniques
Adhere to standard operating procedures and follow directions.
Maintain office records in an organized, easily accessible manner.

Working Environment

Standard business office environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.