Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role combines essential financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills to handle a variety of clerical and bookkeeping tasks. This paid position offers an exciting opportunity to contribute to a vibrant office environment while honing your administrative and financial skills, with a clear path to promotion and growth outlined at the beginning.

Duties

• Manage accounts receivable and payable using QuickBooks or similar accounting software, ensuring timely invoicing and payments
• Perform data entry with precision, maintaining accurate financial records and spreadsheets
• Support office management tasks such as filing, document proofreading, and maintaining organized records
• Help with entering pertinent details into Contract software for new opportunities.
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients
• Support personal assistant responsibilities including travel arrangements, correspondence, and task prioritization
• Help with managing client bookkeeping tasks, including A/R, Bank Feed, A/P and Financial Reporting.

Skills

• Accounting or Bookkeeping Focus.
• Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent phone etiquette and communication skills in both English and bilingual (if applicable)
• Demonstrated experience in office management, clerical work, and data entry with high accuracy
• Technical proficiency in using productivity software, spreadsheets, and typing at a fast pace
• Knowledge of office procedures such as filing systems, proofreading documents, and calendar management
• Ability to provide outstanding customer support via phone or in person while maintaining professionalism

Join us to be part of a dedicated team where your organizational talents and technical skills will make a real impact! We value proactive individuals who thrive in a fast-paced environment and are eager to support our office’s success through exceptional administrative excellence.

Pay: $26.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: Hybrid remote in Saint Charles, IL 60175

Salary : $26 - $30