What are the responsibilities and job description for the Deputy Director, Office of Grants Management position at Wisconsin Department of Health Services?
The newly established Office of Grants Management (OGM) within the Department of Health Services (DHS) is hiring a Deputy Director. In collaboration with subject matter experts throughout DHS, OGM provides the agency with centralized grantmaking functions to focus on customer service, compliance with federal requirements, and the overall consistency and quality of the grants process. DHS administers more than 3,000 grant awards each year, with more than $800 million provided to grantees, and the incoming Deputy Director will be key in building an Office that provides training, technical assistance, and other supports to staff in the DHS divisions.
This position is headquartered at our central office at 201 E. Washington Ave. in Madison and has the ability to work remotely up to 5 days per week, but is required to report to the office on occasion to complete certain tasks such as onboarding, meetings, and for other business needs. As a state employee, you'll have access to an amazing benefits package include ample paid leave, top-rated health plan options, an exceptional pension plan, and more.
The deadline to apply is December 19th at 11:59pm, so submit your application on the State of Wisconsin job website today: https://wisc.jobs/Pages/SearchResults.aspx?keywords=19470
Responsibilities
In this role, you you will provide executive leadership and operational management for all OGM functions, including oversight of staffing, section management, and program execution across the Department’s statewide grantmaking enterprise. You will be responsible for coordinating daily operations, standardizing policies and procedures, and ensuring compliance with federal and state fiscal, procurement, and administrative requirements.
You’ll serve as a key member of the OGM executive team, responsible for driving operational excellence and accountability across four OGM sections: Grant Support and Administration, Training and Outreach, Systems and Reporting, and the Strategic Grant Management Section. The incumbent provides direct supervision to Section Managers and leads cross-section coordination to ensure that business processes, staffing plans, and reporting structures function cohesively to meet Departmental and federal expectations.
The Deputy Director provides leadership coverage for the OGM Director in their absence and also serves as the primary liaison for agency-wide modernization initiatives, including the agency grant IT system procurement, cost allocation planning, and workflow redesign, ensuring OGM’s operations remain integrated with DHS’s broader strategic and fiscal management goals.
As Deputy Director, you will play a pivotal role in sustaining the structural foundation needed to administer large-scale initiatives such as the Rural Health Transformation Program (RHTP), overseeing a growing Office workforce, and ensuring operational readiness to manage hundreds of millions of dollars in state and federal grant funding.
Qualifications
Minimally qualified applicants will have all of the following:
- Experience in public sector grant or contract administration (e.g., interpreting and applying regulations, developing grants or contracts, managing procurements, monitoring performance and compliance, providing fiscal oversight, measuring and reporting on outcomes, etc.).
- Experience simultaneously managing multiple programs or operational units, including responsibility for strategic planning, and program administration and evaluation.
- Experience in a formal supervisory or management role (e.g., establishing work goals, conducting performance evaluations, hiring, administering discipline, career development, etc.).
Well-qualified applicants will also have one or more of the following:
- Experience in grants administration, procurement, finance, or IT governance within a health or human services setting.
- Experience leading organization-wide change, including building new teams or sections, or establishing new systems, policies, and processes.
- Experience in IT system modernization, system governance, or workflow development.
- Experience developing and advancing continuous improvement initiatives based on data-driven decision making.
- Bachelor’s degree or above in public administration, business administration, public health, health services administration, public policy, or a related field.