What are the responsibilities and job description for the Executive Staff Assistant position at Wisconsin Department of Corrections?
Position Summary
This position will provide administrative functions and support services for the Administrator and Assistant Administrators of the Division of Adult Institutions. Duties include: coordination and facilitation of special projects and administrative assignments; development of databases and tracking systems; coordinating complex electronic calendars; processing communications in an accurate and timely manner; drafting documents and correspondence as directed; and providing overall administrative support functions for Division.
This position is responsible for handling and preparing confidential and sensitive correspondence. Additionally, this position has contact with public officials, including the Secretary’s Office, legislators, bureau/office directors, division administrators, wardens and superintendents, other state agencies, local officials and the media.
Salary Information
This position is in pay schedule and range 81-04 with a starting pay of $44241 to $81536. Pay will be set in accordance with the Compensation Plan and Wisconsin Administrative Code in effect at the time of hire. A probationary period is required.
In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
Applicants must be legally authorized to work in the United States (i.e. a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without DOC sponsorship) at the time of application.
The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency of employment.
The Department of Corrections will conduct criminal background checks on applicants prior to selection. Upon hire, all new DOC employees are subject to fingerprinting.
This position has the flexibility of a hybrid in-office and remote work schedule up to one day per week.
Shift: 8:00am- 4:30pm Monday- Friday
Qualifications
Minimally qualified applicants will have experience:
To apply, click on “Apply for Job” to start the application process. Follow the steps outlined in the application process and submit your application.
Your resume and letter of qualifications should detail your training and experience specifically related to the qualifications section listed in the job posting and are limited to a maximum of 2 pages each.
The Department of Corrections has created extra guidance to assist you in developing your resume and letter of qualifications, if interested please click here.
Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.
Permanent classified employees who are eligible for consideration as a transfer or voluntary demotion must complete the application process in order to be considered. If you arrived at this posting through the Wisc.Jobs site, you need to go to your Employee Self Services portal and apply through the “Careers” tile on the front page.
Questions can be directed to Jordan Hampton, HR Specialist- Senior, at Jordan.Hampton@wisconsin.gov
The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities.
The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program. Current State employees are not eligible for non-competitive appointment.
Deadline to Apply
Online application and materials must be submitted by 11:59 pm on Sunday November 23, 2025.
For general wisc.jobs user information and technical assistance, please see the wisc.jobs Commonly Asked Questions page. Some users report better performance when using the Chrome browser.
This position will provide administrative functions and support services for the Administrator and Assistant Administrators of the Division of Adult Institutions. Duties include: coordination and facilitation of special projects and administrative assignments; development of databases and tracking systems; coordinating complex electronic calendars; processing communications in an accurate and timely manner; drafting documents and correspondence as directed; and providing overall administrative support functions for Division.
This position is responsible for handling and preparing confidential and sensitive correspondence. Additionally, this position has contact with public officials, including the Secretary’s Office, legislators, bureau/office directors, division administrators, wardens and superintendents, other state agencies, local officials and the media.
Salary Information
This position is in pay schedule and range 81-04 with a starting pay of $44241 to $81536. Pay will be set in accordance with the Compensation Plan and Wisconsin Administrative Code in effect at the time of hire. A probationary period is required.
In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
- Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
- Insurance: Excellent and affordable health, dental, vision, and life insurance.
- An exceptional pension plan including a lifetime retirement payment.
- An optional tax-advantaged 457 retirement savings plan.
- The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
- Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
- DOC is a qualifying employer for the Public Service Loan Forgiveness program.
- Please click here for a summary of State of Wisconsin employment benefits or click here to explore employment benefits on the website.
- To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here.
Applicants must be legally authorized to work in the United States (i.e. a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without DOC sponsorship) at the time of application.
The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency of employment.
The Department of Corrections will conduct criminal background checks on applicants prior to selection. Upon hire, all new DOC employees are subject to fingerprinting.
This position has the flexibility of a hybrid in-office and remote work schedule up to one day per week.
Shift: 8:00am- 4:30pm Monday- Friday
Qualifications
Minimally qualified applicants will have experience:
- Providing administrative support for management in an organization (organizing meetings/events; creating agendas; taking meeting minutes; scheduling calendars; making travel arrangements; composing correspondence; and proofreading documents, etc.)
- Preparing confidential and sensitive written reports/communication materials (memos, summaries, reports, etc.)
- Utilizing computer applications such as Microsoft Office Suite (Outlook, Teams, Word, Excel, etc.) to create or manage data, reports, spreadsheets, memos, etc.
- Working as a liaison with high-level stakeholders such as appointed and/or elected government officials, etc.
- Compiling, analyzing, and presenting information and data
- Providing administrative support for executive level management in an organization
To apply, click on “Apply for Job” to start the application process. Follow the steps outlined in the application process and submit your application.
Your resume and letter of qualifications should detail your training and experience specifically related to the qualifications section listed in the job posting and are limited to a maximum of 2 pages each.
The Department of Corrections has created extra guidance to assist you in developing your resume and letter of qualifications, if interested please click here.
Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.
Permanent classified employees who are eligible for consideration as a transfer or voluntary demotion must complete the application process in order to be considered. If you arrived at this posting through the Wisc.Jobs site, you need to go to your Employee Self Services portal and apply through the “Careers” tile on the front page.
Questions can be directed to Jordan Hampton, HR Specialist- Senior, at Jordan.Hampton@wisconsin.gov
The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities.
The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program. Current State employees are not eligible for non-competitive appointment.
Deadline to Apply
Online application and materials must be submitted by 11:59 pm on Sunday November 23, 2025.
For general wisc.jobs user information and technical assistance, please see the wisc.jobs Commonly Asked Questions page. Some users report better performance when using the Chrome browser.
Salary : $44,241 - $81,536
