Administrative Manager

BENEFITS

• Medical
• Dental
• Vision
• Pet Insurance
• Employer paid Life/LTD
• Fully vested 401k
• Employee Assistance Program
• PTO
• Holiday Pay (Hourly)
• Recognition Program
• Volunteer Initiatives
• Marriott Hotel Travel Discounts
• Tuition Reimbursement Program

POSITION OVERVIEW

The Administrative Manager is responsible for directing the financial and human resources activities of the hotel and restaurant, preparing all financial reports assigned in accordance with hotel accounting standards, and ensuring all accounting practices are ethical and followed. They will oversee all financial transactions of the hotel and restaurant and review, reconcile, and correct as needed. They will oversee the human resources activities of the hotel and restaurant including hiring, payroll, and compliance. They will work with managers to uphold accounting and human resources policies and verify the execution according to standard.
 

DUTIES AND RESPONSIBILITIES

• The person hired for this role will be thoroughly trained in the duties outlined in this section and detailed manuals and SOPs will be available for reference.
• Human Resources: recruit, hire, run background checks and E-Verify, onboard, ensure associate documents have been signed, ensure scheduled trainings are complete, manage associate insurance benefits, ensure grooming and uniform policies are upheld.
• Daily Income Audit: make necessary manual entries to balance journal, prepare deposit (two separate deposits, two separate banks), update cashier over/short report, reconcile cash and credit card payments received against system totals.
• AP Invoices: make sure all invoices are coded correctly and posted into M-3, enter new vendors and ensure W-9 compliance, scan invoices and upload to Intelligent imaging, review vendor statements to ensure all invoices are accounted for, print and mail all AP checks weekly after being signed by the General Manager.
• Accounts Receivable: review all invoices in AR and ensure billing is completed within three days of hotel departure, review all third-party reservations and submit to vendor for payment, review guest ledger to ensure all balances are settled in a timely manner, receive and post payments received via mail or wire transfer, post credits from Marriott rewards statements to AR.
• Safe: ensure all house funds are accounted for on a daily basis and that the house bank log is updated, count house bank counts to confirm balances.
• Monthly food and beverage inventories (hotel and restaurant).
• Payroll: ensure all timecards are approved, balance and record F&B tips, update variable garnishments, review total payroll for accuracy, submit payroll.
• Primary duty will be performing work that is directly related to the hotel’s business operations and customers. This includes exercising discretion and independent judgment with respect to matters of significance.
• All other duties as requested.

QUALIFICATIONS

• Previous experience in a similar role in a hospitality operation.
• Strong computer skills, including Microsoft Office, M-3 accounting software, ProfitSword, Property Management Systems, Point of Sale Systems, Paycom, and other finance-related platforms.
• Strong communication skills, both verbal and written, including complaint handling and resolution.
• Results oriented and highly motivated self-starter.
• Ability to stay calm under pressure and manage multiple concurrent demands while prioritizing responsibilities.
• Aptitude to perform numerical analysis of data and formulate conclusions and solutions.
• Approachable, authentic, and engaging demeanor, setting an example for all Associates.
• A proven track record in a management role with the ability to inspire, motivate, and engage.
• Good reading, writing, and oral proficiency in the English language.
• Flexibility to work a varied schedule, which may include weekends and holidays.
• Requires writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability, and visual acuity.

We are an equal opportunity employer and consider all qualified applicants without regard to legally protected characteristics. Employment decisions are made based on qualifications, merit, and business need. Reasonable accommodation(s) may be provided through the interactive process to enable qualified applicants and associates to perform the essential functions of the position.

Offers of employment are contingent upon the successful completion of a background check, and we participate in E-Verify to confirm employment eligibility.

Salary : $50,000 - $55,000