Program Assistant

Position Title: Program AssistantReports To: Senior Program OfficerDepartment: ProgramType: Hybrid, 4 days in office and 1 day from homeAnnual Salary Range: $47,000-$70,000Program AssistantThe Program Assistant plays a vital role in advancing the Foundation’s mission by providing programmatic and administrative support to the Senior Program Officers. This position contributes to the success of the Foundation’s initiatives by coordinating events and convenings, supporting communications and outreach efforts, preparing materials for board meetings, conducting research on key issues, and assisting with the management and reporting of grants. The Program Assistant serves as a point of contact for partners and grantees, ensuring efficient operations and effective collaboration across the Foundation’s programs.ResponsibilitiesThe Program Assistant’s role will include (but is not limited to) the following:Programmatic Support (75%)Manage calendars and coordinate meetings for Senior Program Officers, including scheduling with consultants, taking notes, and tracking action items.Prepare, review, and edit materials for board meetings.Organize logistics for convenings, including venue arrangements, catering, materials, transportation, and technology needs; develop and present research content for participants.Conduct research on topics such as philanthropy, movement building, equity, and place-based community change, in collaboration with other Program Assistants/Associates.Assist with communications, including drafting and reviewing social media content and blog posts.Foster strong relationships with grantee partners, consultants, and colleagues to support the work of the Program Officers.Contribute to the overall efficiency and effectiveness of program operations.Grantee Support & Reporting (25%)Assist with grantee relationship management, including RFP development and proposal evaluation.Coordinate the grant lifecycle by managing reporting deadlines and maintaining grantee data in Fluxx.Monitor, collect, and analyze data from grant reports, providing insights to inform program strategy.Qualifications & Core CompetenciesBachelor’s degree preferred.Experience in nonprofit, foundation, or advocacy organizations is a plus.Experience or aptitude in data monitoring, collection, and analysis related to grants or program outcomes; experience with Impact Mapper and Fluxx is a plus.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and a willingness to learn new software (e.g., grant management systems, data analysis tools).Familiarity with artificial intelligence tools (e.g., ChatGPT) and social media platforms.Excellent written and verbal communication skills.Strong advocacy skills and commitment to equity, particularly in the context of Arkansas.Demonstrated flexibility, maturity, and ability to work collaboratively with staff, consultants, and external partners.Comfortable working in a supportive role.A good sense of humor and a positive, team-oriented attitude.The PerksWe offer health insurance subsidized by WRF, fully for employees, and half for dependents. We also cover the entire cost of dental and vision insurance for you and your family. We offer retirement (with both a contribution and match from WRF), flexible spending and disability plans. We understand the importance of supporting the whole person, not just the employee, so we also provide our team members generous sick leave, vacation time and sabbatical benefits.__________Winthrop Rockefeller Foundation (WRF) believes in creating a more equitable playing field for applicants and values the depth of relevant skills built through successful education, work, and life experiences. If your background and skills are a close match for this position, you are strongly encouraged to apply. WRF is committed to further building and maintaining a staff that reflects the full range of communities we serve and is an equal opportunity employer. We value a diverse workforce and an inclusive culture.WRF is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.Employment at WRF is contingent upon successful completion of references and a background check, which may include verification of employment history, education, criminal record, and other relevant screenings as permitted by law. Background checks are conducted after a conditional offer of employment and in compliance with all applicable federal, state, and local laws.Powered by JazzHRYYbZ1tcRr0

Salary : $47,000 - $70,000