Legal Assistant/Paralegal

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for a Legal Assistant/Paralegal in the Orlando, FL area.

This position plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. The Paralegal will be expected to track and record their own billable time. Minimum of five years' experience with commercial real estate. General knowledge about lease negotiations, financing options, lending requirements and documents, required.

Duties and Responsibilities:

• Handle general correspondence.
• File of both physical and electronic documents.
• Take client calls, connecting all incoming calls, including initial screening for potential clients.
• Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
• Schedule and coordinate meetings including videoconferences, and conference calls.
• Manage attorneys’ contacts, schedule, and calendar.
• Print time and cost reports as requested.
• Process expense reports and check requests.
• Track all billable and nonbillable time in 3E
• Find and retrieve information from files.
• Assist with follow up on AR collection.
• Assist attorneys in preparation for meetings.
• Track all billable and non-billable time in 3E
• Conduct legal research on commercial real estate laws and regulations
• Prepare purchase agreements, leases, and contracts.
• Review and summarize title commitments, surveys, and other due diligence materials.
• Assist in the coordination and closing of commercial real estate transactions, including preparing closing binders and post-closing documentation.
• Communicate with clients, lenders, and other parties involved in commercial transactions to ensure all necessary information and documentation is obtained.
• Assist attorneys with commercial real estate litigation, including drafting pleadings, discovery responses, and trial preparation.
• Conduct legal research on commercial real estate laws and regulations, preparing legal documents such as purchase agreements, leases, and contracts.
• Serve as a point of contact for clients, real estate agents, and mortgage brokers, ensuring all parties are informed and updated throughout the transaction process.
• Conduct due diligence, including reviewing property surveys, zoning regulations, and restrictions
• Handle post-closing activities such as recording deeds and mortgages, disbursing funds, and ensuring all documents are properly filed.
• Maintain good relationships with clients and vendors in a professional manner
• Maintain organized files for voluminous transactions
• Handle attorney support aspects of a commercial transaction, title/survey review, UCC research and filings, due diligence, ancillary document drafting, and closing/post-closing procedures
• Sign loan packages and closing documents with buyers and sellers
• Other duties as assigned

We have great benefits, most of which are effective on your first day:

• Heavily subsidized health insurance premiums
• Our health plan includes Firm paid HSA contributions ranging from $600 and $1,200 annually
• Firm pays 100% of employee only premium for dental insurance and provides inexpensive options for dependents.
• Firm pays 100% of employee only premium for vision insurance and provides inexpensive options for dependents.
• Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts
• Life Insurance, paid by the Firm
• Long-Term Disability Insurance, paid by the Firm
• Employee Assistance Program (EAP)
• 11 paid holidays (in 2025)
• Generous PTO for full-time employees:
• Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution.