School Secretary - Winter Lakes High School

Position Overview:  To perform secretarial, clerical, and other duties in support of the principal/vice principal’s office of a school.

Essential Job Functions:

1. Type correspondence, reports, notices, newsletters, purchase orders, as directed by the principal.
2. Perform clerical duties such as managing/coordinating student and school files.
3. Routine duties such as answering phones, greeting visitors, assisting teachers, and student supervision.
4. Maintain student attendance on the computer.
5. Complete needed web reports for ODE.
6. Create purchase orders, create reports from Visions.
7. Maintain an accounting of staff absences and substitutes, managing time sheets for classified staff.
8. Maintain a master schedule of activities occurring in the building, including classified staff schedules.
9. Arrange substitutes for staff as needed.
10. Other duties as assigned by Administration

Other Job Functions:

1. Proficient in keyboarding/computer skills
2. Attend to minor first aid and health concerns
3. Handle incoming and outgoing mail
4. Prepare materials for registration

Qualifications:

Knowledge of:

1. Office practices and procedures with ability to use computers & standard office machines.
2. Computer programs such as Excel, Word, Google Suite, etc.
3. Filing and record-keeping
4. Organizational skills

Ability to:

1. Work harmoniously with children, other employees and deal tactfully with the public
2. Maintain confidentiality
3. Take direction and work to achieve professional goals.
4. Perform recurring duties without specific directions and complete new tasks with minimum supervision
5. Maintain regular attendance

Experience:

1. One year of secretarial/office practices training, and/or 3 years of experience in a human services field preferred

License:

1. Maintain a first aid card
2. Oregon Driver’s License

Physical Requirements:

In an eight-hour day, employee may

1. Stand/Walk 5-6 Hours
2. Drive 1-2 Hours
3. Sit 3-4 Hours
4. Stoop/Squat/Bend 1-2 Hours
5. Lift/Carry 1-2 Hours      Up to a weight of     50 lbs
6. Climb Stairs Occasionally
7. Use hands for repetitive motions Frequently
8. Use feet for repetitive movements Frequently

Note:   If hired, no unauthorized comments or postings about district business or students are allowed on social media.

Salary : $20 - $24