Administrative Assistant

Winter Growth is a non-profit providing community-based services for seniors and adults with disabilities that support them in achieving their highest potential for independence, dignity, and life satisfaction.

Essential Duties and Responsibilities

• Administrative duties such as answering phones, sorting and distributing mail, and preparing documents.

• Maintains inventory of office supplies; orders new supplies as needed.

• Maintains office files; implements an efficient system for other staff to access files and records.

• Performs other related duties as assigned.

• Liaison with copier, phone, internet, and cable providers in Center when experiencing problems.

• Manage licensing paperwork for Center as directed.

• Create housing and daycare charts for new clients.

• Complete annual documentation as directed by Center Director (CACFP, Senior Nutrition).

• Complete daily attendance, including meal attendance.

• Review completed attendance and nutrition reports for accuracy and follow-up on discrepancies, ensuring corrections are completed.

• Email daycare family updates, especially during the first week/month of attendance.

• Provide general support to visitors

• Plan in-house or off-site activities, like parties, celebrations and conferences

• Assist in the onboarding process for new hires

• Partner with human resources to update and maintain office policies as necessary.

Basic Qualifications

• Extensive knowledge of office management procedures.

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Proficient with Microsoft Office (MS Excel and MS Outlook, in particular)

• Hands on experience with office machines (e.g. fax machines and printers)

• Attention to detail and problem solving skills

• Knowledge of Office Administrator responsibilities, systems and procedures

• Excellent time management skills and ability to multi-task and prioritize work

• A creative mind with an ability to suggest improvements

Education

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.

• At least three years of administrative and clerical experience required.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Industry: Assisted Living

Employment Type: Full- time

Compensation: 43K – 49k

Benefits: Health, Dental, Vision, 401k