Office Administrator

Description

Job Title: Office Administrator

Reports to: Chief of Staff

Location: New York, NY

Status: Full-Time

Salary: $45,000-$50,000

Note that this range is representative of earning potential and actual pay will be based on skills, experience, and/or geographic location.

Who Is Winston?

A leading agency in the retail industry, Winston Retail Solutions not only provides retail merchandising and demo support, but a full suite of services including creative design and marketing, client account training, project management, tailored technical resources, and top-notch client service. Our passionate, talented, and hard-working team is responsible for retail presentations for top fashion, image, and lifestyle brands. As a fun and invigorating organization, we look for employees who are energetic and ready to influence the industry by working with apparel, footwear, and accessories brands. If you're ready to jump into an exciting career in the world of retail, we're ready to work with you!

Job Summary

The New York Office Administrator will work closely with the NY office teams to ensure the administrative and operational process is adhered to daily, including receptionist responsibilities. The ideal candidate has strong communication skills and is exceptionally organized with an upbeat demeanor. In this role, you will provide a superior level of support to office personnel. This position requires a physical presence in the New York office five days per week.

Education and Experience

• 2-year degree
• At least 2 years of experience as an office manager, office administrator, receptionist, or similar position
• Experience with the Microsoft Office suite of products

Job Duties:

• Manage the office reception area and ensure cleanliness and organization are maintained.
• Regularly operate a multi-line phone system, forwarding message to appropriate parties in a timely manner.
• Maintain office conference rooms by keeping track of scheduling and setting up/breaking down supplies for all meetings.
• Maintain an adequate stock of supplies including office essentials, kitchen supplies, cleaning supplies, snacks, beverages, and bathroom supplies by placing orders as needed while adhering to budgets.
• On a daily basis, manage the kitchen by emptying the dishwasher, refilling plasticware, restocking snacks and beverages, and replacing garbage bags as needed.
• On a weekly basis, order office supplies as needed, perform an office walk-through to check supply inventory and manage the rooftop deck.
• On a bi-weekly basis, clean out the kitchen fridge, discarding anything that has expired or not marked by an employee.
• Manage the inventory of the office supply closet and copy room, ensuring it is neat and organized at all times.
• Maintain an adequate supply of all packaging and shipping materials.
• Perform regular straitening of the New York Office common areas including the kitchen, copy/supply rooms, etc.
• Manage all office maintenance issues, scheduling repairs with building maintenance and any vendors as needed.
• Prepare the office and conference rooms for all client meetings and company events.
• Address any office-related issues to the Building Manager and/or cleaning personnel.
• Support other departments such as Finance, recruiting, and human resources by completing duties as needed.
• Acts as a backup to the Sr. Manager of Travel as needed, by arranging employee travel and addressing travel questions and concerns.
• All other work-related duties as assigned by management.

Knowledge, Skills, and Abilities

• Strong interpersonal and communication skills
• Professional and influential demeanor with senior management, talent and clients
• Strong independent work ethic and business acumen
• Ability to adapt to change regularly
• Must be exceptionally organized and a master at time management
• Ability to multi-task and remain composed under pressure
• Intermediate Microsoft Office computer skills (word, Excel, Power Point)
• Detail oriented
• Must be solution-oriented, with the ability to turn challenges into opportunities
• Must be willing to do whatever it takes to get the job done

What's In It For You? (Benefits)

• Health Insurance (medical, dental, vision)
• 401k
• Employee Discount program
• Wellness program
• Pet Insurance

At Winston, we are ALL IN!

At Winston, we celebrate our diverse talent and unique skill sets, embracing change to grow stronger together. Our goal is to ensure every member of the Winston community feels valued, respected, and heard daily, including our applicants. As an equal opportunity employer, we consider all qualified candidates without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristic. We also uphold fair employment practices concerning citizenship and immigration status.

Please visit our site to learn more about who we are and what we do!

www.winstonretail.com