Facilities & Athletics Administrative Assistant WRSD SAU 59 24-25 SY

The Winnisquam Regional School District is seeking a Facilities & Athletic Administrative Assistant for the 24-25 SY. This position supports the Facilities Director (75%), and the Athletics Director (25%). This position is a 220 day, hourly, full time position, 40 hours per week with a great benefits package. Applications accepted until position is filled. QUALIFICATIONS: 1. High School Diploma or equivalent, Associates Degree preferred 2. Minimum of 5 years of relevant experience preferred 3. Excellent leadership and organizational skills, integrity, and demonstrate good moral character and initiative 4. Knowledge of administrative and clerical procedures and systems, including technology such as word processing, excel, & accounting system 5. Strong communication skills, written and verbal, and the ability to collaborate and establish good public relations with the community, administrative staff, student body and school board 6. Ability to work with data including compiling, coding, categorizing, calculating, auditing, or verifying information or data 7. Knowledge of principles of Title IX, NH Interscholastic Athletic Association, NH Department of Education rules and School District Policy 8. Attention to detail, ability to work independently, and willingness to take on responsibilities and challenges JOB DESCRIPTION: 1. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheets, database or presentation software 2. Conduct research, compile data and prepare papers for consideration and prepare papers for consideration and presentation by executives, committees, and the School Board 3. Greet visitors and determine whether they should be given access to specific individuals 4. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution 5. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work such as entering purchase orders, matching invoices, collecting and auditing timesheets and maintaining Administrator’s calendar 6. Maintain physical and electronic files 7. Maintain electronic work order scheduling system 8. Support and work closely with SAU, Maintenance, Grounds, & Facilities staff 9. Any other duties assigned by SAU Administrative staff 10. Track and maintain files and records for all coaching staff, prepare POs and process payments for all necessary dues, fees, and registrations, etc. 11. Provide administrative support and scheduling of building use for all recreational athletics staff, programs, facilities and activities 12. Prepare certificates and awards each season for every sport as necessary, promote extracurricular athletic activities that foster skill development, understanding of sports, and appreciation for the variety of athletic activities and programs, teaming, and sportsmanship for students and adults 13. Assist with scheduling all athletic contests, ensure officials are assigned and paid as defined by the rate set forth by the NHIAA, and arrange transportation for all contests 14. Manage athletic website, enter rosters, communicate with parents and post announcements as needed 15. Create weekly schedules and bus confirmations JOB RESPONSIBILITIES: * Follow all rules and regulations of the NHIAA, including preparing eligibility lists, submitting schedules, dues, team records and other documents that pertain to NHIAA * Follow all school rules and regulations and school board policy * Prepare and maintain an annual budget for athletic programs * Coordinate the use of district facilities and fields prior to each athletic season to address the needs of the middle school, high school, and community * Keep an updated inventory of all athletic equipment and uniforms, and keep in satisfactory condition, provide replacement supplies, equipment, and uniforms as necessary * Schedule the use of all athletic facilities and fields following procedure and in coordination with the Facilities Director * Assist with cancellation of games as circumstances require to protect athletic participants and district resources * Arrange and confirm bus or other transportation for athletic participants and verify all participants have proper permission forms for alternative transportation * Serves as personal and technical assistant to the Director of Facilities * Utilize critical thinking and problem-solving skills * Meet strict deadlines * Provides information and support to supervisor and co-workers * Performs day-to-day administrative tasks * Develops and maintains constructive, cooperative working relationships with others * Uses computers and computer software to enter data and or process information * Develops specific goals and plans to prioritize, organize, and accomplish work * Communicate with people outside of the District, represent the District to vendors, contractors, customers, the public, government, and other external sources * Scheduling and organizing * Keep Director of Facilities and/or Athletic Director apprised of potential problems or concerns, and maintains confidentiality at all times