What are the responsibilities and job description for the Facilities Manager Assistant position at Winnebago Tribe of Nebraska?
Benefits:
- Health insurance
- Paid time off
- Wellness resources
Open Until Filled.
Facilities Manager Assistant
Facilities Manager Assistant
Reports to: Facilities Manager
Salary (Grade): $22.74 (G16-E)
Status: Reg. FT (Non-Exempt)
Status: Reg. FT (Non-Exempt)
Location: Facilities Department, Winnebago NE 68071
Job Purpose & Position Overview
This is a supervisory position with secondary responsibilities for administrative, financial management, records management, development of policy and procedure, development and implementation of program standards, and evaluation of program accomplishments. The incumbent will assist in the supervision of the administrative staff and work cooperatively with all staff supervisor to make task assignments. Work requires frequent interaction with other tribal staff and community members.
Specific Job Duties/Responsibilities:
- Demonstrates the Winnebago Tribe’s core mission, vision, and values.
- Assist facilities manager with contracts, grants and tribal appropriations. Prepare information required to re-contacting actions and tribal appropriations requests.
- Assist with supervision of administrative staff and assist maintenance staff supervisor when necessary and in their absences.
- Assist in the tracking, reporting and reconciling of financial information to ensure accuracy and integrity. Ensure all funds are being used in accordance with program goals and objectives.
- Work with maintenance staff supervisor to develop, implement and monitor work order system.
- Prepare bid specifications for small repair projects or maintenance services and solicit and evaluate bids, and recommend contractors. Prepare contract documents, maintain payment and performance information, submit invoices and purchase orders for payment, and close out contracts when work is completed.
- Assist with development and implement a process for ordering and managing department supplies.
- Performs other related duties as assigned.
Required Qualifications/Skills:
- Associate Degree in business administration, accounting or related field.
- Three (3) years of progressively responsible administrative experience. At least one (1) year of supervisory experience
- Knowledge of facility maintenance and repair, including specialized course work and/or training.
- Proficient with computer software programs including Microsoft Excel.
- Ability to communicate both orally and in written format.
- Must have a valid driver’s license and must meet driver’s eligibility guidelines.
Supervisory Responsibilities:
- Yes
Training Requirements:
- N/A
Physical Requirements:
- Normal to light office work which includes the ability to lift up to 10 lbs.
- Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, and various office equipment.
- While performing daily duties, the employee is regularly required to talk and hear.
Mental Requirements:
- Reading, writing, calculating
- Above average social interaction skills
- Reasoning/Analysis
- Works with minimal to no supervision
Language Requirements:
- Must possess the ability to read, write, and speak the English language fluently.
- Must be able to continually and effectively employ professional verbal and written communications skills.
Certificates, Licenses & Registrations:
- All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.
HOW TO APPLY:
- Submit an application at www.winnebagotribe.com, a resume, cover letter, and two (2) letters of recommendation are required. Applications submitted after the closing date or without proper documents will not be considered.
- If claiming Native American or Veteran preference, please include pertinent documentation.
- Call Human Resources at 402-878-2272 for further information.
As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits.
Salary : $23