Staff Accountant- Temporary (6-7 months)

As the Staff Accountant - Temporary (6-7 months) at Wing & Barrel Ranch you will have the crucial role in supporting the financial health and integrity of our organization. You will be responsible for a range of accounting duties, ensuring accurate and timely recording of financial transactions in Accounts Payable and Receivable, partnering with the Senior Financial Controller and operations teams in timely month end closing activities, and providing our Club Members with a hospitality centered approach to accounting related inquiries.Core Responsibilities:Accounts Payable- Processing invoices weekly, ensuring accuracy and adherence to club policies. Securing managerial approval and appropriate coding in line with annual budgetary line items. Identifying and following up on clarifying items and ensuring timely resolution to discrepancies.- Processing weekly check printing to ensure timely vendor payments, initiating electronic payments, and recording automated electronic payments on a weekly basis. Coordinating with the Senior Financial Controller to maintain current vendor payments and cash flow management.- Generating Positive Pay files to be uploaded to bank, researching and resolving discrepancies as needed.- Monitor and manage Wing & Barrel Ranch accounts payable email, maintaining timely communications with vendors and team members. Tracking, filing, and responding to emails in a professional, friendly, and timely manner.- Responsible for accurate monthly accrual and reversing reconciliation entries.- Reconcile vendor statements and address discrepancies.- Managing accurate vendor records in collecting and recording W-9 forms, vendor contact information, and 1099 accuracy. Perform annual 1099 audit, 1099 processing, and mailing.- Maintain healthy vendor relationships with proactive, friendly, and solution-based communications.- Responsible for collecting, maintaining, and organizing all accounts payable record keeping (paper and electronic files).Accounts Receivable - Support Senior Financial Controller in ensuring accurate membership account set up in accordance with membership enrollments, pricing, promotions, and initiation installment plans.- Record, maintain, and reconcile special event billings and payments in partnership with the Wing & Barrel Ranch events team.- Record weekly member and event payments, process remote check deposits, and record electronic payments weekly.- Process and communicate monthly member statements.- Respond to member billing inquiries with hospitality and solution-based manner, in partnership with operations teams and Controller support.- Understanding back-end membership portal in order to support members navigating portal for support self-service and automating payment/communication elections. Troubleshooting errors, when necessary, with Controller and Clubessential technical support.- Monitoring and reconciling Accounts Receivable to ensure proper payment applications and following up on balances outstanding as needed.Credit Card Administration- Assist in managing credit card expense management process utilizing Divvy software, ensuring accurate and timely recording of expenses, managerial approvals and appropriate documentation. Implement policy for to ensure safeguarding of the organization’s asset and providing appropriate financial safeguards and controls.-Support cardholders and management in Divvy portal navigation and administration as necessary.General Ledger & Month End Closing Activities- Record general ledger transactions as assigned, for month end and year end activities, as well as exceptional instances and adjustments as needed.- Reconcile balance sheet accounts as assigned and prepare journal entries for recurring monthly entries and adjusting entries as needed.- Support Controller in bank account statement to general ledger reconciliation by recording necessary transactions and following up on discrepancies as needed.- Manage the distribution of and recording of Petty Cash transactions monthly. Prepare monthly reconciliation reports for Controller review and replenishment.Inventory- Assist Controller with monthly inventory reconciliation and recording adjustments as necessary. Support retail operations and food & beverage teams in inventory discrepancy research and resolution.Budgeting, Forecasting, and Ad Hoc Projects- Partner with Controller in preparing upload annual budget file into CRM (ClubEssential). - Assist Controller to create annual departmental budget files with associated general ledger coding for budgeted line items. This file will be used by management to guide all accounts payable coding and ensuring revenue is recognized appropriately.- Support Controller in annual budget creation by analyzing monthly spending trends, recurring charges, and researching transactions as assigned.- Support Controller in analysis of monthly, quarterly, and annual financial reports.- Review and reconcile monthly Airstream rental reservations, member charges, and owner payment remittance. - Review and reconcile monthly consignment sales and prepare consignment remittance payments.- Support Operations Teams with financial transaction inquiries, reconciliations, and resolutions as requested. Ensuring understanding of actuals performance to budgets and adjusting general ledger entries as needed for accuracy with timeliness. - Collaborate with other departments to gather financial information and ensure a comprehensive understanding of club operations. - Participate in special financial projects as assigned by management. - Contribute to process improvement initiatives within the finance department, recommend policy and process implementations.Qualifications- Bachelor’s degree in accounting, Finance, or related field.- 3 years experience in accounting or finance, preferably in the hospitality or private club industry. - Proficiency in GAAP- Strong analytical, organizational, and communication skills.- Interest and willingness to learn, problem solve, and provide thoughtful contributions to the future of Wing & Barrel Ranch processes and policies. Work Schedule• Monday - Friday, onsite.Benefits:,• Paid Time Off• Medical, Dental & Vision Insurance• Matching 401(k) program• Retail Employee DiscountCompany DescriptionWe honor the natural beauty of country life in Sonoma County by being stewards of our land. We appreciate the rugged landscape, hay fields and the surrounding vine-covered hillsides, all of which represent the history of the land in this area.The multifaceted use of Wing & Barrel Ranch represents farming, hunting and shooting, taking us back to our roots and reconnecting with the outdoors. With views of the Mayacamas and Sonoma Mountain ranges, Mt. Tamalpais and Mt. Diablo, this is a sanctuary where members can escape to the country. Wing & Barrel Ranch membership keeps alive the traditions of the sporting and hunting life and ensures that many generations to come will enjoy this land.

Salary : $65,000 - $68,000