Payroll and Human Resource Coordinator

About the Company

The Payroll and Human Resources Coordinator provides administrative and operational support to the Human Resources Manager in a dynamic and fast-paced environment. This role supports key HR functions including payroll processing assistance, workers’ compensation reporting, employee record management, and HR administrative reporting.

About the Role

The position requires strong organizational skills, attention to detail, and the ability to manage confidential information. A background in basic accounting or payroll processes is highly beneficial in supporting HR-related financial and reporting activities. Experience in hospitality environments is valued due to the operational nature of workforce management and scheduling.

Responsibilities

• Assist with payroll preparation and processing, including reviewing employee time records for accuracy and completeness.
• Coordinate with payroll providers to ensure timely and accurate payroll submissions.
• Maintain payroll documentation and assist with payroll reporting and audits as needed.
• Support tracking of employee hours, wage adjustments, and payroll changes.
• Assist with the reporting and documentation of workplace injuries and workers’ compensation claims.
• Maintain employee personnel files and ensure documentation compliance with company policies and state regulations.
• Prepare HR administrative reports and internal documentation as requested by the Human Resources Manager.
• Assist with onboarding documentation, employee forms, and employee record management.
• Support general HR administrative functions including scheduling meetings, maintaining HR records, and preparing internal communications.
• Provide administrative support for HR initiatives, employee communications, and internal reporting.
• Maintain strict confidentiality regarding employee information and company records.
• Assist with internal audits, compliance tracking, and documentation management.
• Support workforce coordination needs that are common in hospitality-driven operations.
• Maintain accurate workers’ compensation claim files and records.
• Coordinate communication with insurance carriers, employees, and management regarding claims and return-to-work documentation.
• Track claim status and assist with required reporting.

Qualifications

• High school diploma or equivalent required; Associate’s degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• At least 3 years of administrative or HR support experience preferred.
• Basic accounting, bookkeeping, or payroll processing experience preferred.
• Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong written and verbal communication skills.

Required Skills

• Experience with payroll and HRIS platforms such as Paychex, ADP, or Paylocity.
• Hospitality industry experience supporting hourly workforce environments.
• Bilingual in English and Spanish is a plus.
• Familiarity with workers’ compensation reporting and HR administrative processes.
• Keen attention to detail and awareness of the environment.
• Excellent problem-solving skills.
• Ability to multi-task and manage multiple projects.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is an on-site position based in Sonoma, California supporting the Human Resources department and collaborating with operational departments throughout the organization.

Equal Opportunity Statement

Qualified applicants are encouraged to apply. The organization is committed to providing equal employment opportunities consistent with California employment laws and regulations.