School Secretary

Job Title:

School Secretary

FLSA Status:

NonExempt

Reports To:

Principal

Date:

April 2026

Purpose of Job:

Performs secretarial support pertaining to the administrative functions of the school office.  

Primary Job Duties/Responsibilities:  The following duties are normal for this job.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned as needed.

General Responsibilities/Essential Functions:  

• Organize and maintain an efficient office that handles a variety of tasks for the administration, faculty, students and parents of the school
• Perform secretarial and clerical tasks of a varied nature.  Many tasks will require a thorough understanding of school and district processes with the ability to use proper judgment within the scope of the authority granted by the principal.
• Register students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools
• Compile/type daily absentee lists, computing dismissals and tardies
• Write tardy slips and dismissals for students
• Enroll and drop students, prepare and complete withdrawal sheets, update addresses.  Notify teachers, library, technology, cafeteria to ensure all materials are returned and fees are paid in full.
• Prepare attendance reports
• Maintain a calendar of events and use of facilities
• Provide assistance to students, staff, parents, and visitors entering office
• Monitors entry of visitors to ensure security and safety of students and staff
• Frequent dissemination of procedures to parents and school personnel is required, responding to frequent telephone inquiries, relaying or recording messages accurately to or for appropriate persons
• Maintains a variety of electronic and/or manual records, files, databases
• Provide a secretarial support for immediate supervisors as directed
• Must comply with federal, state and local statutes and regulations, school board policies and administrative regulations, and school level policies and procedures
• Process incoming and outgoing material
• Perform delegated nursing duties (not medical procedures) in the nurse’s absence
• Ensure that the use of the district’s resources (time, money, people) are used in the most strategic and effective way possible

Other Duties and Responsibilities

• Project a positive image of the LSSD at all times and support district goals
• Maintain a high level of ethical behavior and confidentiality of district information

• Support the effective delivery of a high quality of education for all students
• Provide exceptional levels of professional support and service to staff and public
• Monitor the Lebanon Special School District system radio for any issues that may need immediate attention
• May operate a motor vehicle to conduct various work activities
• Successful completion of Criminal Justice fingerprint/background process and drug screen
• Appropriate Attendance Record
• Dress neatly and appropriately, according to system staff dress code
• Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.  Employees are expected to fulfill other duties as assigned.

Qualifications:  To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma (post-secondary education preferred)
• 1-3 years secretarial/administrative support
• Any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for the job
• Have knowledge of office procedures, good secretarial skills, typing, bookkeeping, use of copy machine, or any office machines used by the individual offices
• Ability to function in a variety of word processing, database and spreadsheet programs
• Must possess excellent organizational skills and interpersonal skills, and have a high attention to detail with the ability to handle multiple tasks at once and a desire to complete tasks accurately, timely and with an emphasis placed on customer service and collaboration

Abilities/Physical Requirements

Physical demand requirements are at levels of those for active light work in an office setting.

The Lebanon Special School District is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the school system may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.