Program Coordinator

Job Purpose

The Program Coordinator is responsible for overseeing marketing and design initiatives for the Winfield Area Chamber of Commerce and Winfield Convention and Tourism. This role leads event-planning efforts, manages communications, and ensures high-quality service to Chamber members and prospective members while maintaining a professional and welcoming presence.

Essential Functions

• Developing marketing and promotional materials for the Chamber, Convention and Tourism, and Winfield Main Street.
• Managing social media platforms for the Chamber, Convention and Tourism, Winfield Main Street, Island Park Productions, and more.
• Coordinating communication efforts, including press releases, weekly newsletters, text alerts, and Facebook events.
• Providing oversight and administration for the Young Professionals of Cowley County.
• Leading the administration and management of the Shop Winfield Retail Team.
• Assisting in planning and executing Winfield Main Street events and programs.
• Assisting with the planning and coordination of the Duck Jam in the park concerts through Island Park Productions
• Maintaining and updating content on Chamber, Convention and Tourism, and regional tourism websites, including the community events calendar.
• Representing the Winfield Chamber at regional and statewide meetings and training sessions.
• Supporting Winfield Convention and Tourism administration as needed.
• Assisting with the planning and execution of the Chamber Dinner and Auction.
• Supporting the coordination of the Chamber’s Annual Meeting.
• Collaborating with and supporting other Chamber staff as needed.
• Adhering to policies, procedures, and directives set forth by the Board and CEO.

Additional Responsibilities

• Handling inquiries via in-person visits, phone, email, and messenger from Chamber members, community members, and visitors while providing accurate information and assistance.
• Offering administrative support and clerical services to the Chamber office and committees as directed by the CEO.
• Managing and maintaining visitor information brochures and promotional materials.
• Ensuring a professional, welcoming, and organized office environment.
• Performing other duties as assigned.

Qualifications and Requirements

To successfully perform this role, the individual must meet the following criteria:

• Social Media Proficiency: Experience managing social media platforms for professional purposes.
• Design Skills: Experience in graphic design, with proficiency in Adobe programs preferred. Experience with Canva required.
• Communication Skills: Strong written and verbal communication skills, with the ability to engage effectively with diverse groups and individuals.
• Organizational Skills: Detail-oriented, with the ability to prioritize tasks efficiently.
• Customer Service: Strong interpersonal skills and a customer-focused approach in interacting with Chamber members, the public and internal teams.
• Problem Solving: Ability to apply logical thinking to resolve issues and follow instructions effectively.
• Technical Skills: Proficiency in Microsoft 365, database management, accounting software, and website management tools, with a willingness to learn new programs as needed.
• Professionalism: Ability to uphold the Chamber’s mission and reputation, maintain confidentiality, and adhere to legal and ethical standards.

This job description outlines the primary responsibilities and qualifications for the Program Coordinator role. Duties and requirements may be adjusted, as necessary to meet the evolving needs of the Chamber and its members.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• Do you have experience in managing social media business accounts? Specifically Facebook, Instagram, and TikTok?
• If you are not located in Winfield, are you willing to relocate?
• Do you have experience with design tools such as Adobe Creative Suite, or Canva?

Location:

• Winfield, KS 67156 (Required)

Work Location: In person

Salary : $15 - $18