What are the responsibilities and job description for the Accounting Clerk position at Windy Auto Group?
Windy Chevrolet is looking for a highly organized, detail-oriented Accounting & Title Clerk to join our administrative team. This position is responsible for ensuring the accurate processing of vehicle titles, accounting transactions, and dealership paperwork while maintaining compliance with state regulations and dealership policies.
If you thrive in a fast-paced office environment, enjoy working with numbers and documentation, and take pride in accuracy, we'd love to hear from you.
Position Summary
The Accounting & Title Clerk is responsible for processing vehicle titles, posting accounting transactions, maintaining financial records, reconciling accounts, and supporting the dealership's daily administrative operations. This role works closely with the sales, finance, service, and management teams to ensure every transaction is completed accurately and efficiently.
Key ResponsibilitiesTitle & Registration
- Process all vehicle title and registration paperwork accurately and promptly.
- Submit title work to the Oklahoma Tax Commission and other state agencies as required.
- Verify all deal paperwork before processing.
- Process lien payoffs and release documentation.
- Track title status and resolve title issues.
- Maintain title inventory and ensure timely transfers.
- Prepare out-of-state title paperwork when necessary.
- Ensure all transactions comply with state and federal regulations.
Accounting
- Post new and used vehicle deals.
- Process accounts payable and accounts receivable.
- Reconcile schedules and general ledger accounts.
- Prepare daily deposits.
- Process vendor invoices and payments.
- Assist with month-end and year-end accounting procedures.
- Reconcile warranty, incentive, and receivable schedules.
- Maintain organized accounting records.
- Assist with financial reporting as requested.
Administrative Support
- Answer incoming calls professionally.
- Assist customers with title and registration questions.
- Maintain electronic and physical filing systems.
- Support management with administrative projects.
- Work collaboratively with the sales, finance, service, and parts departments.
- Perform additional office duties as assigned.
Qualifications
- Previous dealership accounting and/or title experience preferred.
- Knowledge of Oklahoma title and registration procedures is highly preferred.
- Understanding of basic accounting principles.
- Experience with dealership management systems such as Reynolds & Reynolds, CDK, or Dealertrack is a plus.
- Strong Microsoft Office skills, particularly Excel.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities while meeting deadlines.
- Professional communication and customer service skills.
- Valid driver's license.
What We're Looking For
The ideal candidate is:
- Extremely organized and detail-oriented
- Honest and dependable
- Self-motivated with minimal supervision
- Process-driven and efficient
- Comfortable working in a fast-paced office environment
- Able to maintain confidentiality
- Strong with numbers and documentation
- A proactive problem-solver
- A team player with a positive attitude
- Committed to accuracy and compliance
Benefits
- Competitive hourly pay based on experience
- Paid vacation and holidays
- Health insurance
- Retirement plan (if applicable)
- Employee vehicle purchase program
- Employee service discounts
- Ongoing training and professional development
- Opportunities for career growth within the dealership
Why Windy Chevrolet?
At Windy Chevy, we know our accounting office is critical to the success of our dealership. We are looking for someone who values accuracy, accountability, and teamwork while helping ensure every vehicle transaction is completed correctly from start to finish.
If you're looking for a stable career with a growing dealership that values its employees and promotes from within, we'd love to meet you.
Windy Chevrolet – Where Everyone Is Family.
Pay: $10.00 - $15.00 per hour
Work Location: In person
Salary : $10 - $15