WINDSOR UNIFIED SCHOOL DISTRICT   JOB DESCRIPTION   TITLE:   Payroll Analyst   DEFINITION: Under the limited supervision of the Chief Business Officer, performs accounting and clerical tasks involving payroll and employee benefits, receiving only occasional instruction or assistance as new or unusual situations arise. This position requires advanced knowledge of public school payroll, employee benefits systems, State Teachers and Public Employees Retirement Systems, District personnel policies and procedures, State of California Education Code, District contracts, and labor law. This position is designated as technical and highly responsible involving the payroll of District personnel.  

EXAMPLES OF DUTIES AND RESPONSIBILITES

The following are typical duties and responsibilities for positions in this classification. Any single position may not perform all of these tasks, and/or may perform similar related tasks not listed below.  

• Calculate salaries for all regular District employees based on State, County and District rules, regulations and contracts
• Receive, audit and calculate time cards for supplemental payroll based on State, County and District rules, regulations and contracts
• Review documents for accuracy, completeness and conformance to established procedures, regulations and contracts
• Process and balance regular and supplemental payrolls
• Act as liaison with Sonoma County Office of Educations (SCOE) on all payroll matters
• Communicate with administrators, certificated and classified employees concerning payroll data and procedures
• Make recommendations for potential procedural changes
• Process all payroll-related transactions (e.g., voluntary payroll deductions, leaves, emergency warrants, payroll accounts receivable, retirement adjustments, journal vouchers, payroll docks)
• Process state reports and payments
• Maintain payroll-related records and files
• Process personnel transactions, making appropriate adjustments to employee benefits in the payroll system and to monthly benefit member statements
• Update, balance and pay monthly employee health benefit statements
• Communicate with benefit representatives regarding status of District accounts and employee eligibility status
• Track benefit payments for non-active employees on District benefit plans
• Process benefit-related journal vouchers
• Maintain benefit mapping of the Payroll system
• Process and distribute documentation for summer benefit payments due from 10-pay employees
• Perform other accounting duties as required

  Payroll Analyst Page 2   REQUIRED QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.   KNOWLEDGE OF:

• Proper office practices and procedures
• Correct English grammar and spelling
• Proper bookkeeping methods, practices and procedures
• Basic knowledge of computers in business practices

  ABILITY TO:

• Apply bookkeeping practices and procedures as they pertain to school district accounting
• Analyze financial data and prepare accurate records and reports
• Perform difficult accounting/clerical work requiring the use of independent judgment and decisions
• Make arithmetical computations rapidly and accurately
• 10-Key by touch
• Operate necessary office machines
• Maintain cooperative relationships with those contacted in the course of work
• Complete tasks with minimum supervision
• Relate positively to students, staff and the public
• Maintain confidentiality of payroll, personnel and school related information

  EXPERIENCE AND EDUCATION:   EXPERIENCE:

• At least five years of bookkeeping/clerical experience
• Two years of schools payroll experience

  EDUCATION:

• High School diploma or equivalent
• Bookkeeping courses at the community college level required
• A.A. accounting major preferred

  DESIRABLE QUALIFICATIONS:

• Ability to communicate in Spanish
• Advanced computer literacy