Program Coordinator (Leadership Windsor)

Program Coordinator (Leadership Windsor)

Part-time

Position Overview:

The Leadership Windsor Coordinator coordinates administrative activities related to the Chamber’s leadership program community, which require frequent contact with the LeadWin Chair/Steering Committee, alumni, the public, community organizations and class participants.

The Program Coordinator is expected to conduct correspondence for the organization based on general instructions from the Executive Director. The Program Coordinator ensures all LeadWin program day sessions are prepared with beverages and snacks, completes lunch schedules and reservations/transportation- responds and confirms with all speakers, clients and participants. Attends each session and assists with last minute needs.

Hours and Pay:

This is a part-time position, up to 10 hours per week.

Commitment to an in-office presence during the core office hours of 8:30am – 4:30pm, per agreed upon schedule. Hours may vary and schedule may be modified upon agreement with the Executive Director.

Pay Range: $21.00 to $26.00/hr.

Duties & Responsibilities:

Office Operations

•     Operates computer and office support software. Uses various software applications, such as spreadsheets, customer relationship databases, and graphics packages to assemble, manipulate and/or format documents and reports

•     Oversees LeadWin collateral and branding

Membership Services, Support, and Communications

•     Responsible for incoming phone calls, voice mail, and e-mail specific to LeadWin

•     Assists in updating the Chamber LeadWin website, master calendar of meetings, and social media posts

•     Sends invoices for LeadWin participants and routine communications with LeadWin chair and committee

•     Attends Steering and Planning Day Committee meetings, Zoom set-up, minute taking and post meeting notes

•     Other Duties as Assigned

Education and/or Experience

•     2-5 years’ experience in an administrative, office-based, secretarial, or customer-facing work experience role; Non-profit or Program Coordinator experience background is a plus

Required Knowledge, Skills, & Abilities

•     Professional, service-driven, and well organized

•     Skilled in professional customer service

•     Excellent communication skills (both oral and in writing)

•     Proficiency in office software systems such as Microsoft Outlook, Word, Excel and Google Drive. Experience with CRM software and email marketing platforms; basic knowledge of IT system function including internet, wi-fi, external hard drives and data back-up systems

•     Experience with graphics software like Canva is desirable

•     Ability to work effectively with a cross-section of people

•     Ability to perform consistently in a multi-tasking and deadline-driven environment with reliability and discretion

•     Must have reliable transportation and valid Drivers License

Physical Requirements

Ability to lift up to 25 lbs. Frequently sits, stands, and walks. Occasionally twists/turns, bends, kneels, and reaches overhead. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus

Work Environment

This job primarily operates in a professional office environment. Dress code is business casual.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Reports to: Executive Director

To apply, send resume and cover letter to:

office@windsorchamber.com