What are the responsibilities and job description for the HR Coordinator position at Windigo Logistics LLC?
Position Summary
The Human Resources Assistant provides administrative and operational support to the Human Resources Department while delivering exceptional customer service to employees, applicants, and visitors. This position is responsible for supporting recruiting, onboarding, employee records, HRIS administration, attendance administration, employee communications, office operations, and employee engagement initiatives.
The Human Resources Assistant ensures all assigned tasks are completed accurately, timely, and confidentially while maintaining compliance with company policies and applicable employment laws. This position reports directly to the Human Resources Manager.
Essential Duties and Responsibilities
o Recruitment & Onboarding
o Coordinate all new hire onboarding activities.
o Conduct New Hire Orientation.
o Prepare and process all new hire paperwork.
o Complete Compli setup for all new hires.
o Assist employees with registering for the ADP Mobile App.
o Enter new hires into ADP and other company systems.
o Add new employees to TeamSense.
o Create and maintain employee folders on the shared HR drive.
o Prepare new hire training computers and onboarding materials.
o Create mailbox labels using the employee's OP ID after assignment.
o Coordinate pre-employment requirements including background checks, physicals, and drug testing.
o Assist with recruiting activities and employee referral tracking.
Human Resources Information Systems (HRIS)
o Process employee step progressions in ADP.
o Maintain accurate employee records within HRIS systems.
o Process employee status changes including transfers, promotions, and terminations.
o Ensure employee records remain current and accurate.
o Generate HR reports as requested.
Attendance Administration
o Review employee attendance Tuesday through Saturday.
o Monitor attendance exceptions and attendance reports.
o Prepare attendance discipline documentation in accordance with company policy and labor agreements.
o Assist with maintaining attendance tracking spreadsheets.
o Escalate attendance concerns to HR leadership when appropriate.
Personnel Records Administration
o Maintain confidential employee personnel files.
o File all HR documentation accurately and timely.
o Ensure all HR forms are current and updated.
o Maintain electronic and paper personnel records.
o Scan, upload, and organize employee documentation.
o Assist with HR audits and compliance reviews.
Administrative Support
o Schedule appointments and meetings for the Human Resources team.
Salary : $25 - $27