Real Estate Transaction Coordinator

Real Estate Transaction Coordinator — Puyallup Office

Windermere Professional Partners, the leading real estate brokerage in Pierce County, is looking for a full-time, experienced Transaction Coordinator to join our Puyallup team. This role plays a key part in supporting our brokers and managers by keeping transactions organized, compliant, and moving smoothly from start to finish. If you enjoy detailed work, staying two steps ahead, and being part of an inclusive, fast-paced office, we’d love to meet you.

What You'll Do

• Manage accurate transaction records for listings and sales, handling a high volume of documents while tracking key details and flagging issues early.
• Support brokers throughout the listing and closing process—ordering title, preparing and submitting forms, posting and updating listings online, creating post-listing and post-closing marketing pieces, arranging sign installs/removals, and troubleshooting anything that could delay a closing.
• Communicate with brokers, cooperating agents, escrow, title, lenders, vendors, and others to keep transactions on schedule and ensure deadlines are met.
• Provide occasional front desk coverage, including greeting clients, routing calls, and handling daily mail, faxes, scans, and email.
• Maintain and update reports, databases, and tracking systems to ensure accurate, reliable information.
• Offer basic tech support for office equipment and computers or connect brokers with the right resources.
• Assist with special projects or other duties as assigned.

What You Bring

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• Real estate license strongly preferred (or willingness to obtain one—we cover the cost).
• At least 2 years of full-time office experience; experience in real estate, mortgage, or title work is a plus.
• A high level of organization, accuracy, and attention to detail.
• Ability to work efficiently under deadlines, take initiative, solve problems, and manage multiple tasks in a fast-moving environment.
• Strong written and verbal communication skills.
• Friendly, professional interactions with clients and business partners.
• Solid computer proficiency, especially with Microsoft Office, Adobe Acrobat, Google Suite, Canva, and online platforms.

Physical Requirements

• Work primarily seated in a busy office environment.
• Frequent use of hands and arms for computer and phone work.
• Ability to lift up to 20 lbs.

Compensation & Benefits

• Full benefits package including health, dental, and vision insurance; generous PTO; paid holidays; 401(k) with employer match; long-term disability; optional life insurance.
• Full-time, Monday–Friday, 40 hours/week.
• Hourly pay starting at $25.00-29.00/hour DOE.