Sales and Marketing Coordinator

The Sales & Marketing Coordinator plays a critical execution-and-support role. This person will help manage sales activities, coordinate marketing operations, organize trade shows and events, maintain CRM data, and ensure follow-through on key projects. You will work closely with the CEO, Sales Director, and Marketing Manager, helping the company stay organized, efficient, and well-prepared for sales growth.

This is an excellent opportunity for someone who is organized, dependable, detail-oriented, and enjoys supporting a fast-moving team.

Qualifications:

Required

· 2 years experience in sales support, administrative support, marketing coordination, or similar role.

· Strong organizational skills and excellent attention to detail.

· Proficiency with Microsoft Office/365 (Excel, Teams, Outlook, PowerPoint).

· Ability to manage multiple projects and meet deadlines.

· Strong written and verbal communication skills.

· Comfortable in a fast-paced, evolving work environment.

Preferred (Not Required)

· Experience with CRM systems

· Experience with coordinating trade shows or events.

· Familiarity with fuel distribution, transportation, logistics, or retail operations.

· Basic understanding of project coordination or vendor management.

Essential Duties:

Sales Support

· Maintain and update the company CRM

· Organize and manage lead lists for gas stations, fleet customers, and commercial accounts.

· Assist sales team with follow-up tasks and scheduling.

· Conduct prospect research

· Coordinate sales appointments, site visits, and customer communication.

· Organize documents, photos, and data for opportunities and projects.

Marketing Operations

· Coordinate printing of brochures, postcards, signage, and physical marketing materials.

· Execute direct mail campaigns (lists, vendor communication, mail house coordination).

· Manage distribution of marketing materials to stores, accounts, and the sales team.

· Upload content and website updates provided by the Marketing Manager.

· Maintain organized and up-to-date marketing asset folders.

Event & Trade Show Logistics

· Coordinate all logistical details for trade shows and events in California

· Book booths, order materials, manage shipping, organize booth setups.

· Prepare event packets, badges, giveaways, and lead forms.

· Record and route leads gathered from events.

· Attend all events

Data, Reporting & Administrative Support

· Build and maintain databases for prospects, fleets, and construction projects.

· Assist with monthly reporting, tracking KPIs, and updating dashboards.

· Assist with internal project coordination across operations and leadership.

· Support documentation for branding upgrades, tank installs, and construction projects.

This is a regular, full-time position with consideration for part-time as well.

The starting salary range for this role is $50,000–$70,000 per year (depending on hours & experience)

During training, you will start at a reduced salary temporarily that goes up to your normal salary once you have been trained. The training process can take 2-6 weeks depending on experience and ability to grasp the tasks and overall position.

Our company benefits include:

· Health benefits

· Hybrid Work Schedule

· PTO & paid holidays

· Company laptop and phone

· Travel reimbursement for trade shows and business events

· Opportunities for growth within a fast-expanding company

Windecker Fuel Inc. is an EEO employer. For more information or if you are interested message me through LinkedIn.