Administrator - Accounts Payable

Description

Position Purpose

The primary responsibility of the Administrator – AP (Administrator – Accounts Payable) is to execute accounts payable processing and direct workflow to enhance efficiency for the accounts payable function on property. All duties are to be performed in accordance with departmental and the Wind Creek Bethlehem LLC (“Wind Creek”) policies, practices, and procedures as well as US Generally Accepted Accounting Principles.

Position Responsibilities

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Organize and catalogue month-end accounts payable accruals for finance team.
• Maintain an understanding of ongoing work and priorities within the Finance and Procurement Departments.
• Direct daily invoice workflow to accounts payable team to ensure balanced workload through the department.
• Develop and maintain relationships with vendors. Support and maintain relationships with operations contacts.
• Act as the “go to” person for daily operation questions for any invoicing or AP system related issues.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Performs analysis of accounts as required.
• Provide training to new Clerks – Accounts Payable, supervise their progress, and provide evaluation updates to management.
• Setup new vendors in PL Infinium system and update as needed.
• Perform AP vendor check runs for both physical checks and ACH purposes.
• Prepare and reconcile required weekly, monthly and annual reports; such as invoice register, payment register and trail balances.
• Assist in balancing AP to GL variances.
• Perform year end reporting duties, such as 1099 Misc. tax returns.
• Perform filing and copying.
• Properly use equipment, tools or systems to complete assigned tasks and complies with company safety standards.
• Develop a working knowledge of any PGCB rules, regulations and Internal Controls applicable to your position.

• Complete all paperwork in accordance with PGCB and approved Wind Creek standards.

• Read and understand the Wind Creek Compulsive and Problem Gambling Plan with regards to how to conduct business in this position and specifically the regulations prohibiting service to minors and/or intoxicated persons.
• Provide superior customer service to all internal and external customers in compliance with Wind Creek customer service standards.
• Adhere to and comply with both departmental and overall property policies and procedures.

• Perform any other related duties as assigned.

Minimum Employment Requirements

• 18 years of age, proof of authorization/eligibility to work in the United States.
• High School diploma or equivalent.
• Ability to communicate effectively in a positive/upbeat fashion utilizing English; both in oral and written form.
• Interpersonal skills with focused attention on guest needs to deal effectively with all business contacts.
• Maintain a professional, neat and well-groomed appearance adhering to Wind Creek appearance standards.
• Maintain consistent adherence to Wind Creek’s customer service standards.
• Must be able to work varied shifts, including weekends and holidays.

Specific Position Requirements 

• Associate Degree in related field AND two (2) years of accounts payable or relevant experience,
• OR two (2) – four (4) years of experience in processing accounts payable in a large organization.
• Physical ability to access all areas of the property.
• Ability to withstand prolonged standing, stretching, bending and kneeling without restriction, work indoors, outdoors and be exposed to various environmental factors such as, but not limited to CRT fatigue, noise, dust, cigarette smoke.
• Ability to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with guests, management, team members, and outside contacts while working under pressure and meeting deadlines.
• Ability to lift or carry a minimum of 50 pounds, unassisted, in the performance of specific tasks assigned.
• Ability to work with others, communicate well, receive direction; review your own work.
• Maintain a positive attitude toward work and interface with guests in a friendly and polite manner.
• Ability to address stressful situations with clients with dignity and the utmost tact and politeness.
• Must be able to work with others, communicate well and receive direction when needed to achieve department goals and objectives.
• Must be able to qualify for, apply for and obtain a Pennsylvania Gaming Control Board license if required.