What are the responsibilities and job description for the Payroll Specialist position at WinChoice?
About the Role
We’re looking for a detail-oriented and dependable Payroll & Compliance Specialist to join our team. In this role, you’ll be a key part of keeping our operations running smoothly by ensuring payroll is processed accurately and on time, and that our employees and independent contractors meet all required compliance standards.
If you enjoy structured work, staying organized, and being the person others can rely on to “get it right,” this role could be a great fit.
What You’ll Do
Payroll
- Process payroll for four affiliated companies, ensuring accuracy and compliance with wage and hour regulations
- Handle installer pay on a daily basis and employee payroll processing three days per week using Paylocity
- Review payroll data, resolve discrepancies, and respond to payroll-related questions
- Maintain accurate payroll records and documentation
Workers’ Compensation & Insurance Compliance
- Oversee workers’ compensation, general liability, lead certification and any other compliance for independent contractors
- Collect, verify, and track certificates of insurance, including renewals and expirations
- Work with insurance carriers to resolve compliance or claims-related issues
Workers’ Compensation Claims (Corporate Employees)
- Manage workers’ compensation claims for corporate (non-plant) employees from initial report through resolution
- Serve as a point of contact between employees, management, and insurance partners
- Ensure claims are reported and documented accurately and on time
Lead Certification & Environmental Compliance
- Ensure contractors performing window installations maintain required EPA Lead-Safe and applicable state certifications
- Maintain digital certification records and track expiration dates
- Support audits or inspections related to environmental compliance
WinChoice offers a collaborative and dynamic work environment where employees are encouraged to grow and succeed. We value integrity, innovation, and teamwork, and we recognize the contributions of our people. Join WinChoice to build a career with a company that supports professional development and values your impact.
Equal Opportunity Statement
WinChoice is an equal opportunity employer and values diversity at all levels of the organization. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.
Requirements
What We’re Looking For
- 3–5 years of payroll processing experience, preferably in a multi-company environment
- Experience using Paylocity or similar payroll systems
- Working knowledge of payroll regulations and workers’ compensation processes
- Strong attention to detail and ability to manage recurring deadlines
- High level of professionalism and discretion when handling confidential information
- Clear communication skills and a collaborative mindset
Nice to Have
- Experience with contractor payroll or daily pay structures
- Familiarity with EPA Lead-Safe certification requirements
- Prior experience coordinating workers’ compensation claims