Administrative Assistant

Wilson Kester The Empowered Divorce Source is an innovative family law firm built on truth, collaboration, and empowering clients through challenging transitions. We extend that same commitment to our team by supporting work–life balance, ongoing learning, and an environment where employees can bring their whole selves to work as we expand throughout Michigan.

As a forward-thinking, growth-oriented firm, WKEDS offers Administrative Assistant candidates the opportunity to contribute meaningfully and grow within a mission-driven organization.

Why Work at WKEDS?

1. Empowering Excellence - We empower individuals navigating divorce and family law matters with dignity and strength, and we empower our team in the same way. You will make a meaningful impact in the lives of Michigan families.

2. Professional Growth - Join a firm with an unwaveringly supportive and collaborative work environment. We focus on continuous learning, expanding skills, and developing the most innovative and empowering family law firm in the state.

3. Collaborative Culture - Work alongside enthusiastic colleagues dedicated to achieving the best possible results for our clients while maintaining a healthy work–life balance.

Position Overview

The purpose of the Administrative Assistant role is to work collaboratively with other administrative and legal staff. Strong office skills, a professional demeanor and a helpful attitude are a must.

Essential functions

· Daily Documentation Management: This role facilitates movement of documents from the main office to the appropriate legal team member, and updates case files as directed. Additionally label, manage and organize client files, including maintaining electronic and physical records.

· On-Site Preparation: This role is expected to maintain the Trial Preparation, Binder, and Mail Rooms, to manage trial boxes, and to create and maintain hearing binders for the main office legal team.

· Client Communication: Communicate effectively with clients in a timely manner, creating a positive and professional impression on behalf of the firm when front facing potential new clients, firm clients, opposing counsel, referral partners, vendors, and the public.

· Notarization: This role also performs witness and notary duties at the main office including in support of referral partners as arranged by the firm.

· Trial Preparation: This role will assist with trial preparation as requested by the legal teams. Mail Service & Deliveries: This role completes all legal team deliveries in a

timely fashion, including the filing of court documents as instructed, and documents all related tasks in a manner consistent with firm standards.

· Other Duties: This position is expected to be flexible in regards to tasks completed, and may assist with other general, legal, or administrative tasks as requested.

· Abstain from provision of legal advice: In performing of this role, the employee may be asked legal questions by clients. Non-attorneys are prohibited by the Professional Rules of Conduct by the State Bar of Michigan and by the ABA rules of Professional Conduct from practicing law. Consequently, this employee must refrain from offering opinions which could be considered legal advice.

Key performance indicators (KPI’s) 

· 100% timely delivery of daily court filings and service pleadings.

· High client satisfaction scores received through customer surveys when conducted.

· 95% accuracy of document labeling.

· Timeliness of response to requests for assistance

Qualifications

· A minimum of 2 years work experience in a law office.

· Highly organized

· Attention to detail

· Ability to read and write professional communications

· Knowledge of MS office software and printers

· Knowledge of Grand Traverse County Circuit Court procedures is helpful

· Ability to prioritize tasks and create a system to ensure all are completed

· Motivated to help and provide service

· Collaborative working style

What We Offer

· Comprehensive benefits package including medical, dental & vision insurance

· Short Term Disability coverage

· 18 days PTO annually upon hire

· Paid holidays

· 401(k) with 3% employer match

· Supportive work environment committed to work–life balance

· Convenient, free parking

· Opportunities for professional development and advancement

Work Schedule

• · Monday–Friday, 8am-5pm

Pay: $24.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• professional services office: 1 year (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $24 - $29