What are the responsibilities and job description for the Project Biller position at WILSON ENGINEERS, LLC?
Department: Accounting
Location: Tempe, AZ
Wilson Engineers is an Arizona-based firm with a staff of more than 200 personnel specializing in water and wastewater engineering and construction. The Project Biller plays a key role in the project life cycle by managing project financial setup and maintenance, client billing, and tracking accounts receivable. This is a full-time position in our Tempe, AZ office with the Project Biller working closely with Project Managers and the Finance team to ensure timely and accurate client billing, proper coding of subcontractor invoices and cash receipt processing.
Key Responsibilities
· Prepare and distribute client invoices in accordance with contract terms and billing cycles.
· Ensure accurate billing of labor, expenses and contract deliverables, including change orders and amendments.
· Receive, code and route subconsultant invoices for approval in a timely manner.
· Ensure subconsultant invoices align with project budgets and contract terms.
· Maintain organized billing documentation and correspondence.
· Submit invoices through client portals when applicable.
· Monitor and escalate issues related to delayed or rejected billings.
· Assist in project setup based on contract terms, configuration of rate tables, billing terms, and revenue methods.
· Accurately capture subcontractor and expense breakdowns in the project setup.
· Assist Project Managers in project closeout procedures including final billing and AR reconciliation.
Skills, Knowledge and Expertise
• Minimum Experience – High School Diploma and 2 years’ experience in project accounting with a focus on project billings.
• Strong communication skills, the ability to work with employees throughout the organization, vendors, and clients.
• Possess analytical and problem-solving skills, strong attention to detail.
• Ability to work independently.
• Knowledge of Deltek Vantagepoint of Deltek Vision software a plus.
• Proficient in Microsoft Office Products, particularly Excel.
Benefits
The comprehensive benefits plan offered by Wilson Engineers exceeds industry standards, and is aimed at meeting each employee's personal and professional expectations. Benefits include personal time off, paid holidays, medical, dental and vision coverage; plus a flexible spending plan and short and long-term disability. Wilson Engineers also helps in securing your financial future by offering 401k plans with employer matching.
Benefits plan offered to our full-time employees:
- Medical Plan
- Vision Plan
- Dental Plan
- Group Life Insurance
- Short Term Disability
- Long Term Disability
- Voluntary Term Life Insurance
- Liberty Mutual Insurance
- Personal Time Off (PTO)
- Paid Holidays
- 401(K) Retirement Plan
- Section 125 Flexible Benefits Plan
- Tuition Reimbursement
- Employee Referral Bonus