Human Resources Generalist - Licensure

Human Resources Generalist for Certified Personnel - Licensure

JOB GOAL                              

The HR Generalist for Certified Personnel provides comprehensive human resources support for certified staff across Wilson County Schools. This role ensures efficient recruitment, onboarding, employee relations, data integrity, and compliance with state and federal regulations. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and delivers outstanding customer service.

QUALIFICATIONS

The ideal candidate will have experience in human resources within an educational setting and possess at least a high school diploma or general equivalency diploma, with a bachelor's degree strongly preferred. A minimum of three years of comparable experience is required, involving secretarial, bookkeeping, or computer-related tasks that demonstrate the ability to perform assigned duties with appropriate training. Strong attention to detail, the ability to quickly learn new information, and excellent verbal and written communication skills are essential. The candidate must also possess superior organizational skills, be proficient in database management, and meet satisfactory health and physical requirements.                                        

REPORTS TO               Human Resources Supervisor – Certified

FLSA STATUS              Exempt

SCHEDULE                   260 Day

PAY GRADE                 7-S

ESSENTIAL FUNCTIONS

Recruitment

• Attend university recruitment events;
• Provide follow-up with potential applicants to ensure Wilson County Schools is well represented and positively promoted;

Hiring and Onboarding

• Work with supervisors/principals on the placement of certified employees;
• Post and maintain all certified vacancies via PowerSchool for access by the system website;
• Monitor applications, receive requests to hire from principals, vet prospective hires, and complete the onboarding process for certified hires;
• Review certified applications as needed by the applicant and/or administrator;
• Register and/or perform all necessary pre-employment checks for certified employees and obtain approval by the Deputy Director, as needed;
• Register and maintain records within E-Verify;
• Send information on newly hired personnel to the State;
• Assist in maintaining up-to-date job descriptions for certified employees;
• Verify salary placement for new hires and work with the payroll department to ensure accuracy; and
• Process hiring and transfer requests from PowerSchool system and into the MUNIS database.

Support Current Certified Staff

• Assist certified employees with licensure issues and questions, including initial licensure, advancement, and renewals;
• Prepare and submit requests for waivers, permits, and practitioner licenses in a timely manner;
• Verify, document, and maintain a database of previous experience for certified personnel (i.e., out-of-state, private school experience).
• Provide HR support and customer service to employees.

Data Entry & Integrity

• Develop a wide variety of written materials (e.g., forms, outlines of procedures, etc.) for documenting activities, providing written reference, and conveying information;
• Create and maintain workflow for the application software (PowerSchool) to best suit the needs of the department and system users (certified staff only);
• Post and maintain all certified transactions on the vacancies lists and in position control;
• Maintain a database of employees and all pertinent information to run needed queries and reports;
• Maintain personnel records for current certified employees (i.e., scanning documents into LaserFiche as needed); and
• Enter employment actions in MUNIS for all certified employees (i.e, new hires, name changes, resignations, retirements, transfers, salary changes, and leave of absences) and complete all required steps to process the actions.

Administrative Support

• Prepare communications for personnel actions (i.e., data sheets, letters);
• Review and edit the Certified Employee Handbook in collaboration with the Human Resources Supervisor for Certified Personnel;
• Maintain knowledge of current Tennessee laws on licensure and tenure issues;
• Work in collaboration with the Human Resources Supervisor for Certified Personnel in determining teachers eligible for tenure;
• Comply with federal, State, and local legal requirements by following policies and procedures;
• Maintain and adhere to a calendar of deadlines;
• Correspond with principals and universities as necessary to complete HR tasks; and
• Provide support for the Human Resources Supervisor for Certified Personnel.

Event Coordination

• Assist with planning and preparation of Human Resources events, including career fairs and new teacher orientation.

Professionalism

• Respond to incoming emails and phone calls from employees, administrators, and applicants in a timely manner;
• Maintain employee confidence and protect operations by keeping personnel data confidential;
• Attend work regularly and on time, and;
• Contribute to team effort by performing other duties as assigned.

TEMPERAMENT (Personal Traits)

• Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure;
• Adaptability to accepting responsibility for the direction, control, and/or planning of an activity;
• Adaptability to working with people, including tactful handling of irate individuals;
• Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria;
• Ability to meet deadlines;
• Ability to maintain confidentiality;
• Is able to effectively communicate and interact with supervisors, members of the general public, and other groups involved in the operation of the school system;
• Is able to assemble information and make written reports and documents in a concise, clear, and effective manner; and
• Has good organizational skills;
• Pays careful attention to detail.

CAPACITY AND ABILITY REQUIREMENTS

Specific capacities and abilities may be required of an individual in order to learn or perform a task or job duty adequately.

• Intelligence:  The ability to understand instructions and underlying principles; the ability to reason and make judgments.
• Verbal: The ability to understand the meanings of words and the ideas associated with them.
• Numerical:  The ability to perform arithmetic operations quickly and accurately.
• Form Perception: The ability to make visual comparisons and discriminations and to see slight differences in shapes and shadings of figures and widths and lengths of lines.
• Motor Coordination: The ability to coordinate the eyes and hands or fingers rapidly in making precise movements with speed.
• Color Discrimination: The ability to perceive or to recognize similarities or differences in colors, shades, or other values of the same color.
• Data Perception: The ability to understand and interpret information presented in the form of graphs, charts, or tables.
• Manual Dexterity: The ability to move the hands easily and manipulate small objects with the fingers rapidly and accurately.

PHYSICAL DEMANDS

This job may require lifting or carrying of objects that exceed twenty-five (25) pounds, with frequent lifting and/or carrying of objects weighing up to ten (10) pounds. Other physical demands that may be required include pushing and/or pulling, stooping and/or kneeling, reaching and/or handling, talking, hearing, seeing, and climbing.

WORK CONDITIONS

Normal working environment.

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a comprehensive list of the responsibilities, duties, and skills of personnel assigned to this role.

NONDISCRIMINATION POLICY

The Wilson County Board of Education does not discriminate based on age, race, color, gender, national origin, disability, religion, genetics, creed, or veteran status in the provision of services, in programs or activities, or employment opportunities or benefits.  The Wilson County School System is an Equal Opportunity Employer and a member of TN Drug-Free Workplace.  Employees or applicants who need reasonable accommodations should contact Human Resources for assistance.