What are the responsibilities and job description for the Office Administrator position at Wilson Brothers Lawn and Landscape?
Office Administrator – Job Offer
Wilson Brothers Lawn & Landscape
Location: Berne, IN (In-Person)
Position: Office Administrator
Compensation: $30/hour
Schedule: 8:00 AM – 4:00 PM, Monday–Friday
Reports To: Ownership, Operations Manager, Sales Manager
Employment Type: Full-Time
Benefits: Health Insurance, 401(k), Paid PTO, Professional Development, Growth Opportunities
Position Overview
Wilson Brothers Lawn & Landscape is seeking a highly organized, detail-oriented Office Administrator to join our fast-growing design, build, and maintenance company. This role is the central operational support hub, connecting field crews, management, sales, and ownership. The Office Administrator ensures smooth day-to-day operations through communication, scheduling, payroll, financial oversight, and administrative support. This position plays a critical leadership role as the company continues scaling into multi-location operations.
Primary ResponsibilitiesOffice & Administrative Management
Maintain office organization including files, HR documents, timesheets, and receipts.
Ensure employee records and company files remain accurate and updated.
Assist with daily crew send-offs (safety checks, prep tasks, water checks).
Prepare paperwork, forms, onboarding documents, and handbooks for employees.
Clean, stock, and maintain office supplies and common areas.
Support ownership and leadership with administrative projects and operations needs.
Client Relations & Scheduling
Serve as a primary point of contact for incoming customer calls and inquiries.
Log all communications into CRM and enter new leads for the sales team.
Schedule estimates, consultations, and client appointments for sales staff.
Manage routing and scheduling in coordination with operations and project managers.
Communicate schedule updates to customers and ensure accuracy across platforms.
Accounting & Financial Administration
Enter bills, receipts, and expenses into QuickBooks Online.
Track bills, prepare payments, and maintain accurate ledgers.
Reconcile accounts and update key financial statements (P&L, Balance Sheet, AP, AR).
Manage weekly payroll and verify timesheet accuracy.
Support proper job costing and maintain records inside LMN.
Operations Support
Track materials, purchase orders, deliveries, and inventory.
Coordinate daily operations with field crews and management.
Conduct jobsite visits (approx. 2x weekly) for quality control and media capture.
Marketing & Media
Capture and post high-quality photos, videos, and drone footage.
Manage company social media pages to maintain active and professional branding.
Assist ownership with additional marketing initiatives as needed.
Requirements
2 years of experience in office administration, accounting, or operations support (landscape or construction preferred).
Proficiency with LMN, QuickBooks Online, and Google Suite (Docs, Sheets, Drive, Gmail).
Exceptional organizational skills and ability to manage multiple priorities.
Strong communication, problem solving, and customer service skills.
Tech-savvy, adaptable, and eager to grow with a rapidly expanding company.
- Positive, proactive, and team-oriented work style.
Work Conditions
Standard office environment with occasional jobsite visits.
Fast-paced work environment requiring multitasking and time management
Occasional light lifting (files, supplies, equipment).
Regular communication with field crews, customers, and leadership.
Compensation & Benefits
$25-$30/hour full-time wage.
Health Insurance.
401(k) Retirement Plan.
Paid PTO.
Professional Development & Career Advancement Pathways.
Opportunities for long-term growth within a scaling, multi-location company.
Uniforms provided where applicable.
Job Type: Full-time
Pay: $ $30.00 per hour
Expected hours: 35 – 45 per week
Benefits:
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
Work Location: In person
Salary : $25 - $30