What are the responsibilities and job description for the Senior Administrative Assistant - Legal (Hybrid in Wilmington, DE) position at Wilmington Trust?
- Work Arrangement/Location: This is a hybrid position requiring in office work four days every week and MUST be based in M&T Bank's Wilmington, DE office.
Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank
Primary Responsibilities
- Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.
- Creates non-routine correspondence and communications on behalf of manager.
- Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.
- Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
- Schedule appointments and maintain calendar for manager and other attorneys within the team.
- Coordinate all travel arrangements.
- Prepare disbursements and billings for approval.
- Maintains financial expense records and handles expense management for the team.
- Receive service of process.
- Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
- Promote an environment that supports belonging and reflects the M&T Bank brand.
- Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
- Complete other related duties as assigned.
Education and Experience Required:
- Associate's degree or equivalent in experience.
- 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job.
- Experience managing Outlook calendars for senior leaders.
- Travel management experience: Experience booking/managing travel arrangements & addressing needed travel arrangement changes for senior leaders.
- Extensive Microsoft Office Suite experience, especially with Word & Outlook.
- Expense management experience.
- SAP Concur or other expense & travel management system(s) experience.
- Highly organized, able to prioritize, manage urgent tasks/requests, & able to meet deadlines.
- Strong written & verbal communication skills.
- Self-starter who takes initiative.
- Strong critical thinking & problem-solving skills.
- Legal administrative experience preferred.
- Experience supporting senior staff members highly preferred.
- Team player with the ability to work with other inter-department administrative assistants as well as administrative assistants for other departments within the bank.
- Willing to take on additional tasks as requested.
Location
Wilmington, Delaware, United States of America
Salary : $23 - $38