What are the responsibilities and job description for the HR Administrator (Temp Role) position at Wills Group?
HR Administrator (Temp Role)Job Purpose and FunctionThis position is responsible for providing critical administrative and transactional support across multiple TPO (Talent & People Operations) functional areas, ensuring a seamless employee experience. This role focused on benefits administration support, onboarding and orientation activities, and HRIS data entry and transactions, while lending some support to payroll and recruiting. The TPO Administrator plays a key role in maintaining accurate employee records, supporting day-to-day HR processes, and providing excellent service to TWGI employees. How You’ll Make an Impact
- Assists in administering employee benefits, including enrollments, changes, and inquiries. Supports benefits communication, open enrollment, and wellness activities. Coordinates with benefit vendors as needed.
- Supports new hire pre-employment activities (background checks, employment verifications, offer documentation). Prepares onboarding materials, schedules orientation sessions, and ensures a smooth first-day experience for new hires. Provides light support in applicant screening and candidate coordination.
- Processes and maintains employee data in Workday, including new hires, status changes, terminations, and personal information updates. Supports TPO reporting and audits to ensure data accuracy.
- Provides administrative support to payroll processes, including timesheet reviews, data entry, and payroll file maintenance. Serves as a back-up for routine payroll functions under guidance.
- Maintains employee digital files in compliance with company policies and legal requirements. Prepares standard TPO correspondence and documents. Assists with department invoices, expenses, and vendor coordination.
- Responds to general TPO-related inquiries from employees with courtesy and accuracy, ensuring issues are resolved or escalated promptly.
- Provides administrative support to TPO leaders and assists on projects or events (e.g., engagement initiatives, trainings, TPO programs). Ensures confidentiality of all TPO-related information.
- Associate degree in business, HR, or a related field; or a combination of coursework and experience; or equivalent work experience; Bachelor’s Degree preferred
- 2 years of related work experience
- Familiarity with HR processes such as onboarding, benefits, payroll or HRIS transactions
- Technical proficiency and working knowledge of word processing, spreadsheet, and presentation software
- Familiarity with the use of database and/or HRIS software programs/systems, including data entry
- Proficiency with an HRIS system, e.g. Workday, is preferred.
- Strong computer skills with proficiency in the use of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint)
- High attention to detail and accuracy in data entry and recordkeeping
- Strong organizational skills with ability to prioritize and manage multiple tasks
- Clear, professional verbal and written communication skills
- Customer-focused approach with ability to handle sensitive matters with diplomacy and confidentiality
- Initiative to learn new processes, adapt to changing priorities, and work effectively within a team
- Reliability in attendance and consistent follow-through on commitments
- This hybrid role complies with our company’s hybrid telework schedule. Our operating days and hours are Monday through Friday from 8:00 AM to 4:30 PM, with in-office days being Tuesday through Thursday, reserving Monday and Friday as work-from-home.
- Occasionally, business needs may require periodic work obligations outside of core business hours.
- This role may require occasional travel, including overnight stays for training, conferences, or other events with reimbursement available for approved accommodations and/or expenses.