Medical Records Coordinator / Central Supply – Full-Time

Willow Ridge Rehabilitation

Willow Ridge Rehabilitation is NOW HIRING an experienced Medical Records Coordinator / Central Supply Coordinator to join our team!

We are seeking a highly organized, detail-oriented healthcare professional with experience in medical records, health information management, and/or long-term care. This full-time position plays an important role in maintaining accurate and compliant resident medical records while ensuring our facility has the supplies and resources needed to provide exceptional resident care.

If you have experience in a skilled nursing facility, rehabilitation center, long-term care, or post-acute healthcare setting, we want to hear from you!

Position Summary

The Medical Records Coordinator / Central Supply Coordinator is responsible for maintaining accurate and confidential resident clinical records, supporting regulatory compliance, coordinating medical record audits, and managing facility supply inventory.

This position works closely with Nursing, Administration, physicians, clinical staff, and other departments to support efficient facility operations and high-quality resident care.

Medical Records Responsibilities

• Maintain accurate, complete, organized, and confidential resident medical records

• Conduct ongoing audits and reviews of clinical documentation to ensure accuracy and regulatory compliance

• Maintain current, overflow, and discharged resident record filing systems

• Ensure medical records practices comply with applicable State and Federal regulations, HIPAA requirements, and facility policies

• Assist with medical coding, auditing, clinical records management, and privacy requirements

• Maintain strict confidentiality of all resident, employee, and facility information

• Understand and apply applicable long-term care payment systems, including Medicare

• Communicate effectively with physicians, nursing staff, therapy, allied health professionals, and facility leadership

• Assist with staff education regarding appropriate documentation and recordkeeping procedures

Central Supply Responsibilities

• Maintain appropriate inventory levels to ensure departments have the supplies necessary to provide quality resident care

• Inventory, organize, stock, and replenish facility supply areas

• Order facility supplies, including office supplies, dietary supplements, incontinent supplies, and other clinical or operational supplies

• Research and compare products, vendors, and pricing

• Track supply usage and reconcile charges for utilized supplies

• Prepare monthly reconciliation information for the Administrator

• Conduct and oversee monthly and annual inventory

• Maintain accurate computerized and manual inventory records

• Monitor supply levels and proactively place orders to prevent shortages

• Assist leadership with inventory control and cost management

• Perform additional duties as assigned by the Administrator, Director of Nursing, or designee

Qualifications

• Minimum of 1 year of healthcare or long-term care experience preferred

• Training or experience in post-acute care health information management preferred

• Previous experience with medical records, central supply, inventory management, or skilled nursing operations is highly desirable

• Knowledge of State and Federal requirements related to healthcare documentation, confidentiality, and medical records

• Understanding of medical records practices and procedures within a skilled nursing or post-acute care setting

• Strong organizational skills with exceptional attention to detail

• Ability to manage multiple priorities, meet deadlines, and complete assigned projects

• Strong analytical, problem-solving, and basic mathematical skills

• Excellent written and verbal communication skills

• Professional demeanor with strong customer service and interpersonal skills

• Ability to exercise sound judgment and maintain confidentiality

• Proficiency in Microsoft Office, including Word, Excel, and Outlook

• Comfortable using electronic systems for inventory, purchasing, reporting, scheduling, timekeeping, and other administrative functions

Why Join Willow Ridge Rehabilitation?

At Willow Ridge Rehabilitation, we understand that great resident care starts with a strong and dependable team. We are committed to creating a professional, supportive workplace where employees can make a meaningful difference every day.

If you are an experienced Medical Records Coordinator,

Central Supply Coordinator, or healthcare administrative professional looking for your next opportunity in long-term care, we encourage you to apply today.

Apply today and join the team at Willow Ridge Rehabilitation!

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