Administrative Assistant (Part-Time / Contract)

Administrative Assistant (Part-Time / Contract)

Location: Geotechnical Bureau – Administrative Support Staff (OMAT)
Schedule: Part-Time (approx. 24 hours/week)
Duration: 6 months to 1 year (with potential for extension)

Overview

We are seeking a detail-oriented and reliable Administrative Assistant to support the Geotechnical Bureau’s Administrative Support Staff. This role is critical in ensuring accurate documentation, efficient coordination, and overall administrative support for program operations.

This position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a structured environment.

Work Schedule & Flexibility

• Candidate must be onsite at OMAT for the full 24 hours/week during initial training
• Training period: approximately 1–2 months
• After training and 90 days of employment, candidate may be eligible to work remotely 1 day per week
  
  

Key Responsibilities

• Perform advanced clerical and administrative tasks, including coordinating meetings/events and reviewing technical documentation
• Gather, organize, and compile information into accurate reports and final document packages
• Develop, maintain, and organize filing systems (electronic and physical)
• Process and verify data with a high level of accuracy
• Prepare professional business correspondence using proper grammar and formatting
• Interpret and apply policies, procedures, and instructions to support operations
• Communicate effectively with internal teams, leadership, and external stakeholders
• Provide high-quality customer service and administrative support
• Perform basic calculations and assist with data tracking/reporting
• Utilize Microsoft Office tools (Word, Excel, Outlook) for daily tasks
• Exercise independent judgment to prioritize tasks and follow appropriate processes

Qualifications

• Education/Experience:
  • Associate’s degree OR
  • Minimum of 2 years of related administrative experience
• Required Skills & Competencies:
  • Strong attention to detail and organizational skills
  • Experience handling data entry, document review, and reporting
  • Ability to manage multiple tasks and meet deadlines
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Ability to work independently and follow established procedures
  • High level of professionalism, accountability, and ethical conduct

Employment Terms

• Part-time (24 hours/week)
• Contract role (6–12 months, with possible extension)
• Onsite requirement with limited remote flexibility after onboarding period
• Compensation: Based on experience

Why Join Willmer?

At Willmer Engineering, you’ll have the opportunity to grow your career in a fast-paced, collaborative environment where your work matters. We are committed to developing our people, rewarding performance, and creating opportunities for long-term success.

Learn more at:
www.willmerengineering.com

EEO: Willmer Engineering is an Equal Opportunity Employer.