Assistant to the Township Manager

WILLISTOWN TOWNSHIP

Position: Assistant to the Manager FLSA: Non-Exempt
Department: Administration

POSITION SUMMARY
This is a non-exempt position that supports the Township Manager and the administrative operations of the municipality. The position requires an understanding of Pennsylvania municipal government, organizational skills, excellent communication abilities, and a commitment to public service.

SUPERVISION RECEIVED

Reports to the Township Manager.

ESSENTIAL DUTIES

Administration Operations

- Assists with proper filing of property records, meeting minutes, ordinances and resolutions, correspondence, etc.

- Manages Public Notices – ensures that proper public notices are made in advance of various meetings of Township Boards and Commissions.

- Responds to resident inquiries by phone, email, and in person as directed by the Township Manager.
- Updates Township website, including public notifications, calendar events, posting of minutes and other records, and general updates.
- Assists vendors when they are servicing the Township Building (shredding company, pest control, security system, water delivery, HVAC company, etc.)
- Conducts preparation for public meetings, including but not limited to, drafting ordinances and resolutions, preparing agendas and minutes, room setup, location coordination, virtual meeting setup and troubleshooting, and calendar scheduling.- ---- -

- Supports the Municipal Services Clerk in the work of processing permit applications, stocking of permit paperwork in the front lobby, etc.

- Serves as Deputy Open Records Officer and supports the Open Records Officer in the management of, research for, and responses to, requests for records.

- Offers front desk support and staffing as needed.
- Supports the Outreach Coordinator with social media, bulletin board and sign board updates, and drafting of content for e-news and newsletters.
- Supports the Outreach Coordinator with maintenance of Board and Commission volunteer lists and management of communication with Boards and Commissions.
- Composes and prepares routine correspondence and reports for signature.
- Supports Board of Supervisors, Boards and Commissions, and Township staff as directed by theTownship Manager.

Special Projects

- Supports the Planning and Zoning department with development and upkeep of GIS mapping.
- Conducts a full review of the Township website, identifying broken links, outdated content, and identifying areas of improvement.
- Completes special projects as identified and assigned by the Township Manager including but not limited to research work, survey development, and field studies.

The duties listed herein are intended only as illustrations of the types of work that is expected to be performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

QUALIFICATIONS REQUIRED

• A bachelor’s degree from an accredited college or university in public administration, business, political science, or a related field (or equivalent). Master’s degree a plus.
• Municipal experience preferred.
• Valid class C driver's license
• Attention to detail and organizational skills
• Experience using Microsoft Office suite; demonstrated ability to learn and use software.
• Ability to maintain effective working relationships with superiors, associates, coworkers, professional groups, officials of other agencies, elected officials, consultants, and the public.
• High level of professionalism, ethics, and an understanding of confidentiality.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit, talk and listen, and to read, write, and type. The employee is occasionally required to walk; climb stairs and ladders; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee occasionally must lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is performed in a standard office environment, busy at times, but less fast-paced than many private- sector cultures. Attendance at evening meetings occasionally required. Travel to various Township facilities and alternative work sites occasionally required. Work occasionally involves responding to angry, frustrated, or upset individuals. The Township and its employees operate with a strong commitment to public service.

COMPENSATION AND BENEFITS

• Salary range $24 - $30/hour, commensurate with experience and demonstrated ability.
• An exceptional benefits package including fully funded healthcare for individuals and families, generous time off, defined contribution pension plan, a 457 retirement plan with employer match, life insurance and more.
• Opportunities for professional development and the chance to grow within the organization.

SELECTION PROCEDURE

A formal review of applications will be followed by interviews and reference checks. Pre-employment drug and alcohol testing, personal and criminal background checks, and other job-related tests may be required.

HOW TO APPLY

Submit your application, including cover letter and resume, and any attachments, as a single document via email to jobs@willistown.pa.us with the subject line “Assistant to the Manager.”

Page 3/3 Revised: August 17, 2023

Job Type: Full-time

Pay: $24.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $24 - $30