What are the responsibilities and job description for the Marketing Assistant position at Willis Smith Construction?
Marketing Assistant
Location: Sarasota, FL
Department: Marketing
Reports to: Senior Marketing Specialist
Compensation: $21/hr to $26/hr, based on experience
Join the team behind some of Southwest Florida’s most iconic projects.
Willis Smith Construction is seeking a creative, detail-oriented Marketing Assistant to support our growing marketing team. This is an entry-level to early-career role with room to grow in a collaborative and fast-paced environment. You’ll work closely with our Senior Marketing Specialist and other team members to support proposals, visual assets, and marketing initiatives that showcase our work across the region.
What You’ll Do
Proposal Support
- Format and assemble RFQ/RFP responses using Adobe InDesign
- Update resumes, project sheets, and boilerplate content
- Proofread for grammar, layout, and compliance
- Organize proposal folders, pursuit logs, and support print/delivery needs
Visual & Graphic Support
- Create visual assets (charts, infographics, org charts, signage)
- Maintain templates (PowerPoint, flyers, staff bios)
- Organize and archive project photography and graphics
- Assist with photo selection and basic editing in Photoshop
Marketing Operations
- Track deadlines for proposals, awards, and advertisements
- Help manage our OpenAsset database (project info, staff bios, image library)
- Support CRM entry for project and pursuit data
- Participate in regular team meetings and project kickoffs
What You Bring
- Associate or Bachelor’s degree in Marketing, Communications, Design, or related field (or equivalent experience)
- Proficiency in Microsoft Office (Word, PowerPoint, Excel)
- Basic skills in Adobe InDesign, Illustrator, and Photoshop
- Strong attention to detail and proofreading skills
- Ability to manage multiple deadlines in a fast-paced setting
- Interest in the architecture, engineering, or construction industry is a plus
Bonus Skills (Not Required):
- Familiarity with professional services proposals
- Experience with Canva, Constant Contact, or CRM systems (HubSpot/Treblehook)
- Basic photo editing and layout design experience
Why You’ll Love Working Here
- Competitive Salary: $21-26/hour, based on experience. This is an hourly, non-exempt position.
- Comprehensive Benefits: 100% employer-paid medical for employees, plus dental, vision, life insurance, FSA, and more
- 401(k) with 3% company contribution - vested on day one
- Vacation and paid holidays
- Professional development support
- A mission-driven culture where your contributions make an impact
- We believe in the value of in-person collaboration. This role is based in our Sarasota office and is not eligible for remote or hybrid arrangements.
“Build your career with the team building Southwest Florida. For over 50 years, Willis Smith Construction has delivered landmark projects with a people-first culture, cutting-edge tools, and real growth opportunities.”
Salary : $21 - $26
