What are the responsibilities and job description for the Payroll Specialist position at Willingboro Township Public Schools?
- Working knowledge of payroll systems, accounting procedures, and payroll-related state and federal laws.
- Experience with pension deductions (PERS/TPAF), garnishments, voluntary benefit programs, and IRS/state reporting requirements preferred.
- Proficiency with Microsoft Office and payroll/HRIS platforms; experience with systems such as Systems 3000, Frontline, or SchoolFi preferred.
- Strong organizational, analytical, and communication skills with attention to detail and accuracy.
- Ability to maintain confidentiality and manage sensitive information in accordance with district policies.
- Enter and verify employee hours, timesheets, and leave records for accuracy.
- Assist with processing semi-monthly payroll cycles in a timely and accurate manner.
- Calculate retroactive pay, adjustments, corrections, stipends, and overtime.
- Ensure accurate application of pay rates, step movements, longevity, and contractual provisions.
- Review and approve timesheet submissions for class coverage and other extra-duty assignments each pay cycle.
- Maintain and update all payroll-related employee files.
- Assist with onboarding and separation processes, including new hires, terminations, and employment status changes.
- Collect, verify, and enter payroll documents such as W-4 forms, direct deposit requests, and address changes.
- Process employment verifications as required for district use or external agencies.
- Process voluntary and mandatory payroll deductions, including:
- Union dues
- Garnishments
- Pension contributions
- Insurance premiums
- Tax-sheltered annuities and supplemental retirement plans
- Reconcile benefit deductions and coordinate updates with the Human Resources Department.
- Manage deductions and updates related to AFLAC, Prudential, Colonial, NJEA dues, and other voluntary programs.
- Maintain confidentiality and ensure accuracy of all employee financial, payroll, and benefit data.
- Assist with Workers’ Compensation reporting and census submissions as required.
- File annual 1098 forms and ensure accurate year-end reporting.
- Create agency purchase orders and print agency checks each pay cycle.
- Complete Voya file uploads/submissions and coordinate wire transfers per pay cycle.
- Calculate and process annual summer pay interest.
- Assist in reconciling payroll totals with Finance/Business Office records.
- Manage outstanding checks, off-cycle payments, reimbursement requests, and corrections.
- Assist with year-end payroll processes, including W-2 preparation, auditing, and compliance reviews
- Maintain organized digital and paper filing systems for payroll documentation.
- Prepare payroll reports, schedules, and correspondence for supervisors and administration.
- Support payroll supervisors and administrators with daily operations and special projects.
- Handle routine operational tasks such as phone calls, emails, walk-ins, filing, and clerical support.
- Respond to staff inquiries regarding paychecks, deductions, taxes, and leave balances.
- Assist employees with payroll forms, updates, and general questions.
- Troubleshoot issues related to missed pay, incorrect deductions, or banking errors.
- Ability to sit, stand, walk, and lift materials as needed for training or presentations.
- Ability to use digital devices and presentation tools.
- Ability to communicate clearly in spoken and written English.
- Work in typical school and office environments; occasional travel within the district as required.
JobID: 1887
Position Type:
Support Staff
Support Staff
Date Posted:
12/12/2025
12/12/2025
Location:
Country Club Administrative Building
Country Club Administrative Building
Closing Date:
Open until filled
Vacancy for 2025-2026Open until filled
Job Purpose:
The Payroll Specialist supports the accurate and timely processing of district payroll for all employees. This role ensures compliance with state and federal regulations, maintains the confidentiality of payroll and benefit data, manages deductions and reconciliations, and provides responsive customer service to staff. The Payroll Specialist collaborates with Human Resources, Finance, and district administrators to ensure efficient, compliant, and transparent payroll operations.
Qualifications:
1. Associate’s degree or higher in Accounting, Business, or related field preferred.
2. Minimum of three (3) years of payroll experience, preferably in a school district or public sector setting preferred.
Experience & Knowledge:
Responsibilities:
Payroll Processing:
Deductions and Benefits:
Compliance and Reporting:
Financial Reconciliation:
Administrative and Operational Support:
Twelve (12) Month, Non-Affiliated Position
Salary Range:
$55,000.00 to $75,000.00
Benefits Package Includes:
Medical, Prescription, and dental insurance
Flexible Spending Account (FSA)
Optional disability insurance (Aflac, Prudential, Hartford)
Pre-Tax deduction options
Employee Assistance Program (EAP)
Medical/Rx waiver options
NJ Pension System Enrollment
Voluntary 304(b) Plan
Accumulating Sick Days, Personal Days and/or Vacation days
Flexible Spending Account (FSA)
Optional disability insurance (Aflac, Prudential, Hartford)
Pre-Tax deduction options
Employee Assistance Program (EAP)
Medical/Rx waiver options
NJ Pension System Enrollment
Voluntary 304(b) Plan
Accumulating Sick Days, Personal Days and/or Vacation days
Application Procedure:
Apply Online
Salary : $55,000 - $75,000