Assistant Business Manager - Provisional

PLEASE NOTE:  This is a provisional competitive Civil Service position.  The selected candidate must currently be appointed to a Competitive Assistant Business Manager position or will be hired provisionally and be required to take the next scheduled Assistant Business Manager test and be reachable on that list.  

LOCATION:  District Office – Business Office

HOURS: 40 hours/week (8:00am – 4:00pm)

ESSENTIAL CORE CHARACTERISTICS:

• Ensures accuracy and completeness in financial records, reports, and transactions.

• Reliable and accountable: Meets deadlines, follows through on commitments, and takes ownership of assigned responsibilities.
• Clearly and effectively communicates with the Business Manager, staff, vendors, and auditors, both verbally and in writing.
• Works effectively as part of a team, supporting district goals and maintaining positive working relationships.
• Responds flexibly to changing needs, priorities, and timelines in a dynamic school business office environment.
• Understands and values the mission of public education and the responsible stewardship of taxpayer resources.
• Demonstrates honesty and transparency in all financial and professional matters; adheres to district policies and public accountability standards.

PREFERRED CHARACTERISTICS:

• Ability to manage multiple tasks and complete work independently.
• Collaborative team player with excellent interpersonal and communication skills.
• Demonstrates discretion and professionalism when handling financial information.
• Proactive problem-solver with the ability to identify and implement process improvements.
• Comfortable working in a dynamic, fast-paced environment and adapting to changing priorities.
• Experience with school financial systems, specifically WinCap.
• Proficient in computer applications, including Google and Microsoft Office Suite.
• Strong understanding of accounts payable and receivable processes, treasury functions, and audit preparation within a school environment.
• Highly detail-oriented with strong organizational skills

Competitive Civil Service Requirements - Assistant Business Manager

QUALIFICATIONS:

1. Graduation from a regionally accredited or N.Y. State registered four (4) year college or university with a Master’s degree with majors in accounting, personnel or business administration and one (1) year of experience in accounting or business administration; OR
2. Graduation from a regionally accredited or N.Y. State registered four (4) year college or university with a Bachelor’s degree, personnel or business administration and three (3) years of experience in accounting or business administration; OR
3. An equivalent combination of training and experience as defined by the limits of (A) and (B).

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

SPECIAL REQUIREMENTS: Good knowledge of modern business administration, procedures and equipment; of public personnel practices, and of budgeting procedures; good knowledge of accounting methods; ability to readily acquire familiarity with the· laws, policies, regulations, practices, functions and personnel of the school district; ingenuity and resourcefulness in handling administrative problems; ability to present written and oral comments and opinions clearly and concisely; thoroughness and dependability; physical condition commensurate with the demands of the position.

DISTINGUISHING FEATURES OF THE CLASS:                    

The work involves assisting the Business Manager or Business Administrator performing the business management and account keeping activities in a suburban school district. This is an administrative position involving the responsibility for relieving a higher-level administrator of detail work and assisting him in the accurate and efficient management of school district financial and operating affairs. Work is performed under the general supervision of the Business Manager or Business Administrator with leeway allowed for the exercise of independent judgment in performance of duties. Supervision is exercised over a number of subordinate staff, assigning and reviewing work for accuracy and completeness; does related work as required.

TYPICAL WORK ACTIVITIES:

• Gathers information and assists in the preparation of monthly and annual financial and statistical reports for the Board of Education, Superintendent of Schools, State Education Department and other Federal and State agencies;
• Assists in the recording of receipts and expenditures and bonded indebtedness;
• Assists in assembling and preparing the annual school district budget, and prepares budget control reports;
• Assists in the recording of payrolls, purchase orders and other business reports;
• May assist in the temporary investment of school funds;
• Assists in preparation of specifications for items purchased and gathers comparative price information;
• Assists in the monitoring of employee fringe benefit programs,(including group insurance, unemployment and workmen’s compensation insurance);
• Assists in the preparation of correspondence in matters of general policy as formulated by the Board of Education;
• May confer with school administrators, parents and the general public as required;
• Acts as Business Manager or Business Administrator in their absence.

PLEASE NOTE:  This is a provisional competitive Civil Service position.  The selected candidate must currently be appointed to a Competitive Assistant Business Manager position or will be hired provisionally and be required to take the next scheduled Assistant Business Manager test and be reachable on that list.  

Salary : $70,000 - $80,000