Deputy District Clerk

Reporting directly to Chief Deputy Clerk or District Clerk, responsible for performing daily clerical operations for the Williamson County District Clerk’s Office, in one of the Assignments outlined below.

• Performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Provides customer service to internal and external customers
• Collects payments for court costs and manages front counter till
• Collaborates with attorneys, departments, and litigation parties for necessary documents
• Provides customer service and directs incoming calls, faxes and mail
• Copies, files, and audits invoices 
• Performs extensive data entry and maintains database
• Utilizes legal reference materials to perform research related to current laws and procedures
• Processes court-related documents
• Serves as courtroom clerk, when necessary
• Cross-trains for departmental coverage of specialized duty assignments
• Attends all meetings and trainings, as required
• Performs special duties as assigned

 
Records Clerk Assignment:

• Responds and completes requests for records, copies, and research from internal and external customers
• Makes and produces certified copies of documents for public use
• Performs upkeep of all historic and microfilms records for the District Clerk’s Office
• Collaborates with department employees on record retention and record management processes 

 
Issuance Clerk Assignment:

• Processes all issuance requests filed by external law firms and other entities
• Prepares varied legal documents including citations, writs, motions, subpoenas, orders, judgements and abstract of judgements
• Reviews and accepts all civil/family cases 
• Processes all expunction cases and conducts follow-ups until closed

 
Exhibits Clerk Assignment:

• Files, scans, and creates reports to ensure exhibits are properly organized and stored
• Catalogs, tracks, and prepares storage of exhibits according to retention statues 
• Reviews and processes court documents related to exhibits destruction and distributes notices as necessary
• Coordinates removal of exhibits with external parties for disposal or for additional storage

 
Attorney General Clerk Assignment:

• Reviews and accepts all filings for petitions, motions, and pleadings for processing
• Determines court and records cost and verifies billing and invoices received from the state Attorney General’s (AG) Office
• Serves as department liaison for AG communications as needed 
• Assists with jury duty selection process
• Process any requested issuance in connection with Attorney General cases filed (citations, writs and capias)

 
Information Clerk Assignment:

• Opens and processes all incoming and outgoing mail
• Files, stamps, and processes all documents in clerk queue
• Collects information and responds to inquiries regarding cases, petitions, and other court filings
• Serves as department switchboard and directs incoming calls to appropriate department or clerk division

 
Tax Clerk Assignment:

• Receives and reviews petitions for delinquent taxes, notices of nonsuits and interventions
• Distributes and issues citations via certified mail
• Serves as department liaison for external law firms and assists with tax collection efforts for Williamson County
• Collaborates with constables on determining court fees and information regarding case disclaimers 

 
ORGANIZATION RELATIONSHIPS

• Reports directly to –Chief Deputy District Clerk or District Clerk
• Direct Reports – No

 
PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

 
ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

• High School Diploma or equivalent
• One (1) year of clerical experience in a professional office environment, including cash handling and customer service
• Working knowledge of Microsoft Office Suite

 
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment

• Valid Texas driver’s license

 
PREFERRED QUALIFICATIONS 

• Three (3) years of clerical experience 
• Three (3) years of cash handling experience
• Prior experience working in a legal or government capacity
• Prior experience in e-Filing Process 
• Bilingual in Spanish
• Extensive experience in Microsoft applications

 
EMPLOYMENT TESTING 
Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes 
• Motor Vehicle Record check: No 
• Drug screening: No
• Physical exam: No
• Psychological exam: No 
• Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
 
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Salary : $37,620 - $43,263