What are the responsibilities and job description for the County Court at Law #1-Assistant Court Administrator position at Williamson County?
Reporting directly to Court Administrator or County Judge, responsible for performing specialized administrative and court related duties to support the Williamson County Court at Law Offices. Serves as Court Administrator in their absence.
- Collaborates with Court Administrator and performs docket management
- Serves as primary resource for all administrative needs
- Assists with attorney assignments, fee vouchers, and public inquiries
- Assist with court filings including coordinating case audits
- Performs budget tracking to assist with the annual budget process
- Monitors court calendars and performs purchasing duties related to specialty courts
- Coordinates and tracks various financial documents
- Provides customer service to customers and staff via telephone, email or in person
- Performs data entry and maintains contact information for self-represented litigants, attorneys, and other legal parties
- Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting
- Maintains all electronic and physical documents for assigned courts including coordinating maintenance of various filing systems
- Assists with processing attorney invoices, legal fees and various budget, and financial reports
- Reviews, collects, transcribes, and processes legal paperwork and prepares documents for electronic use
- Reports monthly, quarterly, and yearly statistical and legal data using software utilized by the State of Texas
- Collaborates with attorneys on processing various legal documents including performing quality control to ensure documents are accurate
- Performs daily financial transactions such as collecting payments, balancing cash draws, and prepares financial reports for internal and external entities
- Performs duties associated with Court Administrator as needed
- Attends all meetings and trainings as required
- Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
- Reports directly to – Court Administrator or County Court at Law Judge
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency
- Regular attendance is required
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
- Associate degree in Business, Government, Public Administration, or related field and two (2) years of court or legal experience OR an equivalent combination of education and experience
- Knowledge of Microsoft Office Suite and various tracking systems
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
- Valid Texas Driver’s license
PREFERRED QUALIFICATIONS
- Bachelor’s degree in a related field
- Two (2) years of complex court system experience
- Four (4) years of experience in a legal role
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: No
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Salary : $55,870 - $64,251
