Soccer Registrar

JOB PURPOSE

Williamson County Soccer Association is seeking to hire an in-office Registrar. This position will work closely with the Assistant Executive Director and Executive Director to assign practice fields, verify risk management (background checks, SafeSport training, and concussion training), handle team formation, and share any pertinent information regarding WCSA with parents, players, and coaches on mass communication platforms. This will be a full-time, salaried position with a start date as early as 09/30/2026.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain daily hours at the Downs Blvd office such that office tasks are accurate and complete on a timely basis, primarily;

o  Team formation

- Registering volunteer commissioners in the boys and girls divisions to place players on teams

- Assisting with team placement if necessary

- Find coaches if necessary

o  Navigating the SportsConnect platform

- Updating registration forms and the official website as needed

- Assisting with team formation and team switch requests

- Verifying risk management for all indoor and outdoor head and assistant coaches prior to the start of the season

o  Creation of indoor practice schedules

o  Sending email communications to parents, coaches, and players as required and requested

o  Answering phone calls and assisting callers to solve their problems

o  Hosting seasonal AGM, coach, and commissioner meetings

o  Assist with Yearly Soccer Calendar schedule

Ability to work Saturdays during the outdoor season (8 Saturdays in the Spring and Fall) to assist with game day activities

o  Observe games as needed

o  Place and pick up flags as needed

o  Lock up facilities at end of day if needed

Support the Summer Soccer Camps

o  Create fliers and send out emails to advertise the camp

o  Be on-site during the 2 weeks of soccer camps providing setup, cleanup, and camp food/water, upkeeping activities (first 2 weeks of June)

Assist with Sponsor Day activities including:

o  Create fliers to advertise the event

o  Provide information to sponsors about event logistics

Complete other necessary tasks as directed by the Executive Director and Assistant Executive Director

Work effectively with the office staff and board of directors to establish a positive and effective office environment and smooth-running operation

This role is a full-time position with weekly hours varying between 40 and 50 hours per week depending on soccer season and activity. Job structure is designed with multiple activities to ensure a minimum 40 hour work week

o  Office shall be closed on all recognized holidays at the approval of the Executive VP due to weather or other business-related reasons.

A QUALIFIED CANDIDATE IS:

·      Associate’s degree or higher

·      Proficient in the use of Microsoft Word and Excel

·      Proficient in Google applications (Sheets, Docs, Drive)

·      Proficient in some graphic design software (i.e. Canva)

·      Available most Saturdays

SKILLS

·      Exceptional communication skills (written and oral)

·      Meticulous attention to detail

·      Good time management skills

·      Ability to multitask