Marketing & Sales Assistant (Part Time)

Description : JOB SUMMARY

The Marketing & Sales Assistant, under the direction of the Chief Marketing Officer, will work on a part-time basis to support the Relocation Coordinator and the Assistant Directors of Sales with administrative tasks related to tours, settlements, selections, move-ins, and relocations. This role will offer development opportunities in marketing and sales functions, and have the potential for expanded scope and responsibilities over time.

ESSENTIAL JOB FUNCTIONS

• Maintains the standards manual by neighborhood and ensure it is aligned with the Facilities and Material Management Departments. Update when products are discontinued as needed.
• Prepares all Deposit Reservation Letters for incoming residents at the conclusion of tours and confirmation of their respective choice.
• Monitors and maintains the admission application log, ensuring timely approvals of Medical & Financial applications.
• Serves as a liaison with the Facilities & IT Departments to ensure keys & PET transmitters are delivered in time for settlement.
• Prepares the settlement documents for all upcoming settlements, along with all handouts given to new residents as appropriate.
• Supports the Relocation Coordinator in ordering and delivering all goodie bags and lunches on the move-in day, insert resident name labels in the mail room and outside their apartment door.
• Follows up with all new move ins within 10 days and report any outstanding or missed items to Facilities and follow up as needed.
• Utilizes the Marketing CRM to record all transactions.
• Serves as the first point of contact for resident internal moves, gives tours for internal moves and assists with Open Houses as opportunities arise.
• Secures decisions for internal moves between IL to IL by obtaining signatures on appropriate forms.
• Coordinates moves for model home as needed.
• Maintains confidentiality of all pertinent resident information, releasing information only in accordance with established policies
• Maintains positive interactions with residents, guests, and employees
• Assists with and performs other organizational and administrative duties as assigned

QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES

Requirements :

PI89082f4a2e91-31181-36478173