Fixed Asset Manager

Position Title: Fixed Asset Manager  

Reports to: Assistant Superintendent 

SUMMARY: Responsible for overseeing and coordinating the fixed asset management function of capital and controlled assets. Provides professional supervision in acquiring, tracking, controlling and disposing of the District’s fixed assets in a manner that safeguards and adheres to District policies and procedures as well as Federal and State guidelines.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Prepare schedules for Construction work in progress, construction work completed and annual schedules for additions, donations, retirements and transfers of capital assets. 

• Supervises the maintenance of inventory balances to the general ledger and prepare all inventory control computer reports.  

• Acts as District Textbook Procurement and Distribution Coordinator and uses current performance data to evaluate and updates textbook procurement processes.  

• Demonstrates initiative in the enhancement of the inventory accounting system. Perform depreciation calculations for capital assets. 

• Review and analyze or approve purchase orders, invoices, journal entries, transfers and any other transactions related to fixed asset accounting. 

• Assist internal and external auditors in auditing capital and controlled assets. 

• Reconcile the general ledger to ensure accounting reports are accurate and in compliance, including preparation of annual schedules for additions, donations, retirements and transfers. 

• Develop, manage and implement District-wide policies, procedures and controls for capital and controlled assets and ensures compliance with them. 

• Provide training to Fixed Asset Contacts at a minimum yearly on polices, procedures and the fixed assets management software. 

• Assists in developing, implementing, and evaluating control and procurement  

• practices and procedures.  

• Works closely with school principals, District staff, and Textbook Coordinator to  

• provide support and services in assigned areas. 

• Conducts physical inventories of assets and maintains accurate records of their location, condition, and value in order to reconcile data with the fixed assets management software and accounting software. 

• Implements and maintains a fixed asset inventory process, including recommendations for disposals, retirements, useful life assignments and depreciation schedules. 

• Oversees the physical transfer of assets and the disposal of surplus and obsolete items, including coordinating auctions and verifying proceeds. 

• Ensures significant inventory discrepancies are investigated and resolved. 

• Ensures inventory tags are affixed and maintained according to guidelines. Maintains a supporting ledger (i.e., buildings, land and improvements other than buildings). 

• Determines if assets should be classified as a grouped asset and records accordingly. 

• Makes disposal/replacement planning decisions based on remaining useful life, repair costs, severity of condition and total utilization of assets. 

• Supervises the Surplus/Courier position. 

• Supervises the Fixed Asset Contacts at each school location and the Facilities Maintenance Services department. 

• Maintains record of Capital Funding Requests. 

• Approves and processes Capital Funding requests as delegated. 

• Additional duties as assigned by the supervisor. 

REQUIRED QUALIFICATIONS:  

• Bachelors Degree from an accredited educational institution and a minimum of three years of experience.  

• Qualifications may vary from the above requirements to such a degree as the Superintendent and Board determine is necessary and appropriate to ensure properly qualified personnel in each specialized assignment. 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employee will also perform other duties as may be assigned.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. 

Salary : $56,987 - $72,943