Field Office Administrator I, II or III

Do something that means something at Williams. This isn’t just a job - it’s an opportunity to explore and discover your passion with coworkers who become friends and mentors who push you to be your best self in and out of the office. At Williams, we make clean energy happen. And you can too, so bring your energy to ours!

We welcome candidates with a variety of backgrounds and experiences — if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential.

The Field Office Administrator III is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success!

Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us.

Responsibilities/Expectations:

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Evaluates department needs, reviews vendor costs, discounts and contracts
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
• Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
• Responds to standard requests from our internal/external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Monitors cost responsibility reports and works to correct discrepancies
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Handles PSM and WIMS data retention programs
• Makes recommendations to improve work processes across the Operating Area
• Runs United Way campaign and other charitable efforts for the local area
• Helps coordinate and attends community functions
• Other duties as assigned
  
  

Education/Years of Experience:

• Required: High school diploma or GED; a minimum three (3) years’ experience in general office clerical/administrative support
  
  

Shift/Work Hours/Travel Requirements:

• May be required to travel between Williams locations up to 15% of the time with occasional overnight stays
  
  

Other Requirements:

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Serves as a quick learner with the ability to work in a fast-paced team environment
• Ability to be a strong teammate who can build collaborative and positive partnerships with others
  
  

, Performs administrative functions in the areas of Contract Administration, Procurement and Payables, Inventory, Cross Area Support, Budgeting and Forecasting, Metrics, and Training and Support. Activities with limited or no supervision.