Office Assistant

Job Overview

We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to our customers. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.

Responsibilities

• Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy.
• Perform data entry tasks with accuracy using Microsoft Office applications, and specialized software such as QuickBooks.
• Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents.
• Assist with calendar management.
• Provide excellent customer service by responding promptly to inquiries via phone, email, or in person, ensuring positive customer communication.
• Support office management activities by coordinating supplies, managing office equipment, and overseeing general administrative duties.
• Proofread documents for accuracy and clarity while maintaining high standards of word processing and technical proficiency.

Qualifications

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software helpful.
• Experience with data entry and filing systems is a plus, but not required and will train.
• Excellent organizational skills combined with effective time management abilities.
• Knowledge of QuickBooks software is preferred but not required.
• Exceptional phone etiquette and customer support skills to handle front desk responsibilities confidently.

Join us as an Office Assistant where your enthusiasm for organization and service will make a meaningful impact! We value proactive individuals eager to grow professionally in a supportive environment that recognizes your contributions every step of the way.

Pay: $15.00 - $25.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Application Question(s):

• What is your available start date?

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Dowagiac, MI 49047 (Required)

Work Location: In person

Salary : $15 - $25