What are the responsibilities and job description for the Legal Administrative Assistant - Healthcare position at Williams Mullen Clark Dobbins PC?
Williams Mullen is seeking a Legal Administrative Assistant with 3-5 years of experience to support attorneys in our Raleigh, NC office. Ideal candidate will have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. A "think outside of the box" personality with great technical skills and proficiency using Microsoft Word, Excel, Power Point and Outlook is essential. This position will support attorneys on our Healthcare Team
Job Description:
- Prepares and edits complex correspondence and legal documents in an accurate and timely manner. Advanced software and formatting skills to include formatting briefs, TOCs, TOAs, updating spreadsheets and formulas, PPTS, PDFs and flow charts. Documents can include handwritten drafts, rough notes or dictated text from attorneys.
- Organizes and maintains hard copy or electronic correspondence, legal documents and computer-based calendars. Knowledge of document management software (iManage) and comparison software (Workshare) or other storage and comparison software.
- Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
- Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
- Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.
- Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verifies related client/matter numbers and practice codes.
- Maintains client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
- Prepares client bill drafts, final bills and cover letters.
- Prepares forms for expense reports, check requests and other financial-related documents.
- Reviews and routes incoming mails.
- Communicates with clients, attorneys and court personnel in a timely and effective manner.
Experience with client billing (Aderant), iTimekeep, document management (Work10/iManage), Emburse/Chrome River and InTapp would be a plus!