What are the responsibilities and job description for the Manufacturing Administrative Assistant GA position at Williams Form Engineering?
We are seeking a detail-oriented, reliable, and highly organized Administrative Assistant to support the day-to-day operations of our Lithia Springs, GA manufacturing facility. The ideal candidate will be computer savvy, able to manage various administrative tasks, and provide support for safety and operational processes. This role requires an individual with strong organizational skills, the ability to multitask, and a proactive approach to problem-solving.
Primary Responsibilities:
Filing & Documentation:
Maintain and organize physical and digital filing systems.
Ensure timely retrieval of records and ensure compliance with company policies and regulations.
Assist in data entry and document management for operational purposes.
Computer Skills & Data Management:
Use various software programs (Microsoft Office, ERP systems, etc.) to manage spreadsheets, databases, and documents.
Maintain and update records, including inventory logs and vendor contacts.
Office Support & Miscellaneous Tasks:
Handle phone calls, emails, and general correspondence on behalf of the department.
Provide assistance with office supplies, ordering, and inventory management.
Assist other departments with administrative tasks as needed.
Freight Coordination:
Organize and coordinate shipments, deliveries, and freight logistics.
Communicate with freight carriers to schedule pick-ups and track deliveries.
Maintain accurate shipping and receiving records, ensuring timely and accurate processing.
Safety & Compliance Support:
Assist in preparing and maintaining safety logs and incident reports.
Help coordinate safety meetings, including preparing materials and maintaining meeting records.
Assist in monitoring safety compliance and report discrepancies or hazards.
Qualifications:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge and Skill Requirements:
- High school diploma or equivalent required, college degree/credit preferred
- Excellent interpersonal skills, including verbal and written communication, are required
- Knowledge of computers and business computer software, including Microsoft Excel; Epicor desired
- Strong organization, attention to detail, and ability to multitask
- Able to adapt to ever-changing daily priorities
- Basic mathematical skills, including calculating discounts and percentages, required
- Product/industry knowledge and experience an asset
Working Conditions:
The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical requirement of sitting regularly
- Occasional requirements of standing, walking, stooping, kneeling, and crouching
- Use of hands to handle and reach
- Frequent lifting and/or moving of up to 10 pounds
- Close vision abilities
- Noise levels are quiet to moderate in this environment
Equal Opportunity Employer/Veterans/Disabled
To learn more about Williams Form Engineering, please visit our website at www.williamsform.com
Work schedule is flexible, could be a part-time or full-time position.