ADMINISTRATIVE ASSISTANT – FEDERAL WORK-STUDY COORDINATOR – STAFF POSITION

Administrative Assistant – Federal Work-Study Coordinator – Staff Position

JOB TITLE: Administrative Assistant – Federal Work-Study Coordinator

Job Summary

WPU strives to create a vibrant learning community for all its members, including students, staff, and faculty. To help foster that community, Administrative Assistant will lead by example and develop others’ leadership capabilities, employ relevant technologies, and actively demonstrate the Quaker virtues of simplicity, peace-making, integrity, community, and equality. Specifically, the Administrative Assistant will enter award information in software, mail award packets to students, serve as receptionist for the office and support university processes to achieve educational and economic goals.

DEPARTMENT: Financial Aid

Qualifications

• Education Associate degree preferred but not required.
• Experience Accumulation of 4 years education and/or experience demonstrating the knowledge, skills and abilities specified in this job description.
• Abilities
• Good office management/coordination abilities.
• Independent decision making, ability to exercise good judgment, accuracy, flexibility, and well-developed critical thinking skills.
• Ability to work in an environment of shifting priorities, frequent interruptions, hectic pace, high level of interaction with students, staff, and/or the public.
• Working knowledge of computer software programs such as Word and Excel.
• Proficient written communication skills in grammar, punctuation, and spelling.
• Handle highly confidential matters and materials with discretion.
• Ability to work independently as well as be a collaborative team player in completing assigned tasks and meeting deadlines.
• Excellent customer service skills including phone and in-person reception etiquette.
• Proficiency with office machines such as fax, scanner, and copier.
  
  

REPORTS TO: Director of Financial Aid

Performance Responsibilities

• Provide an education with a Leadership and Technology focus and enliven that provision through adherence to the Quaker principles of simplicity, peace-making, integrity, community, and equality.
• Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
• Demonstrates punctuality, enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
• Interprets departmental and/or college policies and procedures.
• Works harmoniously with others.
• Performs in a manner which benefits student learning.
• This position may require travel.
• This position may require occasional weekend and evening hours.
• Provide excellent proof-reading skills, be extremely detail oriented, and have a strong ability to analyze and compare data.
• Assist students who come to the office with on-line entrance, exit, or master promissory note.
• Provide strong counseling skills as you assist students and parents with any financial aid questions.
• Data entry – enter financial aid offers in the financial aid software and mail to students.
• Contact students if their financial aid offer is on hold pending their registration.
• Create file folders for new students and keep all filing current.
• Gather data, as needed, for reports/surveys and verify for accuracy.
• Run daily reports (b-bill, w/d accept/, moved, not returning, FA caution).
• Remove award offers, as needed, from financial aid/university systems.
• Add and delete new students for upcoming year in NSLDS transfer monitoring system.
• Send exits to non-returning students who borrowed federal loan funds.
• Perform credit checks on all federal PLUS loan applications, enter information in financial aid software and revise Financial Aid Offer.
• Update financial aid software of accepted Federal Direct and WP Forgivable Loans.
• Stay current on federal work-study regulations.
• Annually update the Federal Work-Study –Student Employee and Supervisor Handbooks
• Gather all federal work-study job descriptions from supervisors, prior to students working. Work with WPU Marketing and IT departments to ensure the website is accurate and the job postings are uploaded.
• Annually review required federal work-study off campus contracts for possible changes prior to meeting with off campus employers for signature. Contracts are to be signed prior to students working.
• Assist Associate Director of Financial Aid with packaging process by printing NSLDS, transcripts, and registration schedules.
  
  

AA. Other duties as assigned.

Evaluation

Performance of this position will be evaluated in accordance with the policies established by the Board of Directors of William Penn University.

TERMS OF EMPLOYMENT: At will employee

William Penn University is an equal opportunity provider and employer.

Send Cover Letter, Resume And References To

Human Resources

William Penn University

201 Trueblood Avenue

Oskaloosa, Iowa 52577

johnsonb@wmpenn.edu