Construction Accounting & Administrative Coordinator

William P. Davis Excavation LLC is looking for a dependable and organized Accounting & Administrative Assistant to join our office team.

This is a part to full-time entry-level opportunity for someone with basic QuickBooks, bookkeeping, or accounting experience who wants to build a career in construction administration. Previous construction experience is helpful but not required—we will train the right person on our company’s systems and processes.

Position Details

• Schedule: For part time, we would prefer 3 full days a week. Hours are from 7am - 4pm, Monday through Friday, with the intention of going full time, 5 days a week.
• Location: 19 Lafayette Rd, Hampton NH 03842
• Pay: From $30 per hour, based on relevant experience
• Benefits: Health insurance, Dental insurance, Vision insurance, AD&D, Retirement plan, Mileage reimbursement
• Work arrangement: Onsite

What You’ll Do

Working alongside an experienced team member, you will learn and assist with:

• Entering and maintaining transactions in QuickBooks
• Accounts payable and accounts receivable
• Customer invoicing and billing
• Payroll processing and related recordkeeping
• Bank and credit card reconciliations
• Organizing vendor and subcontractor documentation
• Tracking certificates of insurance and compliance documents
• Maintaining employee, customer, and vendor records
• Assisting with contracts and subcontracts
• Maintaining organized electronic files
• Supporting job-cost and project accounting
• Coordinating with Project Managers on billing and documentation
• Tracking recurring deadlines and following up on missing information
• Providing general administrative support to the office

You will not be expected to know everything on your first day. Training will be provided, and your responsibilities will increase as you become comfortable with our processes.

What We’re Looking For

You may be a good fit if you:

• Have basic experience using QuickBooks
• Have some bookkeeping, accounting, office administration, or related experience
• Pay close attention to details and notice when information does not match
• Keep your work organized and follow tasks through to completion
• Are comfortable asking questions and learning new processes
• Can manage recurring deadlines and follow up on outstanding items
• Communicate professionally with employees, customers, vendors, and management
• Are comfortable using Microsoft Office, including Outlook, Word, and Excel

We value accuracy, dependability, and a willingness to learn. We are not looking for someone who rushes through a large volume of work—we want someone who completes assignments carefully and makes sure important details are addressed.

Helpful but Not Required

Experience with any of the following is a plus:

• Accounts payable or accounts receivable
• Payroll administration
• Bank or credit card reconciliations
• Construction billing
• Job-cost accounting
• Contract administration
• Vendor or subcontractor documentation
• Certificates of insurance
• Construction, excavation, utilities, or other trade-based businesses

Candidates with basic accounting or bookkeeping experience are encouraged to apply even if they have never worked in construction.

What Success Looks Like

As you learn the position, you will become increasingly confident and independent. Success means:

• Payroll and other recurring tasks are completed accurately and on time
• Bills, invoices, and transactions are entered correctly
• Accounts and supporting documents remain organized
• Missing information is identified and followed up on
• Deadlines are handled before they become urgent
• Records are accurate and easy to locate
• The team can rely on you to follow through

Over time, this position offers the opportunity to take ownership of routine accounting and administrative processes and grow into greater responsibility.

About William P. Davis Excavation LLC

William P. Davis Excavation LLC is a growing heavy civil excavation contractor. Our work includes excavation, earthwork, utilities, site development, and other heavy civil construction.

As our company grows, we continue to invest in our people, equipment, technology, and internal systems. This position is an opportunity to join an established construction company, learn from an experienced team member, and develop valuable construction-accounting experience.

Pay: From $30.00 per hour

Expected hours: 30.0 – 45.0 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Hampton, NH 03842 (Preferred)

Work Location: In person

Salary : $30