Assistant to the Registrar and Curriculum Management Coordinator

Job Summary: 

Under the direction of the Registrar, the Assistant to the Registrar – Curriculum Management Coordinator provides administrative and operational support for Registrar's Office functions, with primary responsibility for curriculum management processes, academic records administration, and related student services. The position collaborates with faculty, academic departments, and university offices to ensure the accuracy and integrity of curricular information while maintaining compliance with FERPA and institutional policies.

Duties and Responsibilities: 

This job description does not state or imply that these are the only duties performed by the employee occupying this position.  The duties and responsibilities listed are essential job functions and exclude functions that are incidental to fundamental job duties' performance.

• Assists the university in implementing the statement of purpose.
• Assists the university in implementing the institutional and financial plan.
• Maintain a thorough understanding of academic policies and procedures as related to higher education policy and curriculum management.  
• Oversee the coordination of the academic curriculum process, timeline, schedule, and CIP assignment. Ensure university policies are met, and that accreditation and federal guidelines are followed.   
• Collaborate with undergrad and graduate Curriculum Committee chairs and troubleshoot issues related to curriculum programs. Track course and curriculum approval process to stay on track.
• Provide oversight to academic departments in the creation of new academic programs.
• Coordinate the permanent database for all curricular/course approvals and changes, activate majors and minors to post historical degree(s) and create status/program as directed by the Registrar.
• Coordinate the revision of catalogs ensuring approved curriculum changes are included.
• Oversee university articulation agreements to ensure compliance with university policy.
• Manage the academic and the operating calendars for the Registrar’s Office.
• Prep and recommend decisions on student academic standing at end of each term.  
• Manage office statistics and logbooks.  
• Process Directed Studies and Independent Studies courses and determine the need for permanent status.
• Lead and co-coordinate attendance/participation and final grade process.
• Collaborate with academic units, Admission, Financial Aid, Business Office, and IT to troubleshoot registration related issues to ensure accurate student information.
• Revise the curriculum, calendar, and catalog sections of the office manual as updates are made.
• Coordinate training in curriculum proposals and new courses for campus units. 
• Prep and compile academic records for reports as requested by the Registrar.
• Serve as a resource for Registrar’s Office technologies, forms, registration processes, and website information, and provide cross-functional support to ensure continuity of operations during staff absences or peak periods. 
• Assist in graduation ceremonies and registration activities. 
• Serve an active role within the Registrar team to achieve strategic goals of the unit and the institution.  
• Assist in evaluating the effectiveness of the Registrar's Office to make improvements.
• Perform other job-related duties as assigned. 

Required Qualifications

• Associates Degree
• Ability to use common office productivity software, Microsoft Office Suite (Word, Excel, and Outlook), TEAMS, Machforms, Canvas, and the Student Portal. 
• Strong verbal and written communication skills with the ability to interact effectively and professionally with students, faculty, staff, and the public. 
• Demonstrated ability to exercise sound judgement, maintain confidentiality, and handle sensitive information in accordance with FERPA and university policies. 
• Ability to manage multiple priorities, work independently and collaboratively, and adapt to changing deadlines and operational needs. 
• Strong problem-solving, analytical, and critical thinking skills, with the ability to interpret and apply institutional policies, procedures, and regulatory requirements. 
• Must be punctual and regular in attendance

Preferred Qualifications

• Bachelor’s Degree
• Experience working in a higher education setting, particularly a Registrar’s Office.
• Experience with curriculum evaluation, data query software, file management, analysis and retrieval.
• Experience with web-based network technology and internet-based data collections.
• Experience training other professionals.
• High level of technical proficiency 

Physical Demands

• Must possess mobility to work in a standard office setting, use technology to meet needs.
• Must have vision to read printed materials and a computer screen, hearing and speech to communicate in person and over the telephone.
• Must have the ability to sit or stand for extended periods.
• Must have strength and agility to move minor office equipment.
• Must be able to work required schedule in an on-campus setting.
• Must be able to work limited evening and weekend work around graduations.